Project Assistant

This position will be based out of IMC Construction's Woodbridge, NJ office. Compose, edit, log, and distribute letters, memos, reports and other correspondence. Log, maintain, and distribute drawings, specs and all construction related documents. Order hard copy prints/materials for field staff as needed. Edit, proof, distribute, track, log and file Letters of Intent, Subcontract Agreements, Purchase Orders, Change Orders, and Owner Change Orders and the like.

Assemble, edit, proof, distribute, track and file CCDS, Owner Reports, and Invoices, etc. Edit, proof, distribute and file all project related meeting minutes, submittals and RFI’s as required for the project. Facilitate, manage, organize, and request, with the assistance of project team members, the closeout and punch-list process.

Assist the receptionist with phone coverage as needed; process incoming mail and any other duties as necessary or assigned. Assist Preconstruction/Estimating Department with Prequalification & CCIP verification for both Enrolled and Excluded Subcontractors. Other assignments as required by Project Team and Office Staff.

Assist CM, PM, APM, and Superintendent with all documentation, communication, and organization of Construction project(s). Assist Owners, Design Team, and Subcontractors with project needs. Ability to multi-task, often switching between tasks as needed or requested by project team(s).

College degree or 3-5 years administrative assistant experience . Excellent interpersonal, communication and organizational skills. Proficient in Microsoft Word, Excel and Outlook. Experience with project management related software, i.e. Procore is a plus.