Advancement Data & Systems Administration

Advancement Data & Systems Administrator The Organization: Marian is a Catholic college preparatory high school for young women sponsored by the Sisters, Servants of the Immaculate Heart of Mary. Located in Bloomfield Hills, the mission of Marian High School is to ensure, within a Christian environment, an excellent education built on a strong academic curriculum, which will enable young women to value human diversity and live responsible lives of leadership and action based on gospel values.

Position Summary

(Full Time): The Advancement Data & Systems Administrator serves as the primary Raiser’s Edge administrator and serves as a subject-matter expert for Advancement staff on CRM functionality and best practices. This role is responsible for defining and maintaining data integrity, system configuration, data structures, and standard operating procedures that enable accurate reporting, analytics, and fundraising operations in alignment with Marian’s policies and Business Office procedures.

The position is also responsible for ensuring accurate and timely gift entry, maintaining donor records, and coordinating prompt donor acknowledgement processes to support effective stewardship and donor relations.

Duties and Responsibilities

Advancement Systems Administration, Data Governance & Reporting

• Serve as the primary administrator for Raiser’s Edge and other Advancement applications, ensuring system integrity, security, functionality, and adherence to data governance standards.
• Define and maintain constituent record standards, gift entry protocols, coding structures, system configurations, and Standard Operating Procedures (SOPs) that support accurate reporting, analytics, and fundraising operations.
• Configure and optimize CRM functionality to support fundraising, stewardship, prospect management, donor engagement, and reporting needs.
• Develop and maintain queries, reports, dashboards, exports, and donor lists for solicitations, stewardship activities, events, leadership reporting, and strategic decision-making.
• Support prospect identification, segmentation, wealth screening, donor research, and analytics initiatives.
• Lead CRM onboarding, training, and user support to promote consistent adoption of best practices and data standards. Data Integrity & Constituent Management
• Maintain accurate constituent records, including imports, updates, relationships, constituencies, salutations, recognition names, and coding structures.
• Oversee data quality through ongoing audits, deduplication, record merges, data cleanup initiatives, and annual data integrity reviews.
• Ensure timely processing of constituent updates and maintain system tables and record standards that support reliable reporting and operations. Gift Processing, Donor Acknowledgement & Financial Reconciliation
• Ensure accurate and timely entry of gifts, pledges, recurring gifts, matching gifts, and other contributions into Raiser’s Edge.
• Generate donor acknowledgements, stewardship communications, tax statements, and weekly gift reports to support donor recognition and benefit fulfillment.
• Manage recurring gift programs, including setup, tracking, reporting, annual rollovers, and follow-up on expired payment methods.
• Submit deposits and supporting documentation to the Business Office and perform monthly gift and pledge reconciliations.
• Prepare financial and audit-related reports, including cash forecasts, pledge write-offs, and gift activity summaries.
• Collaborate with the Business Office for monthly reconciliation of donations and financial records.
• Support donor stewardship and recognition programs, including donor listings, annual reports, donor walls, memorial and honorarium recognition, and special stewardship activities.
• Provide operational and team support for fundraising campaigns, events, raffles, and donor engagement initiatives.

Qualifications

• Bachelor's degree required
• Familiarity with development and/or non-profit working environment
• Five (5) years of experience working with CRM database systems
• Experience with Blackbaud products, specifically Raisers Edge NXT
• Requires excellent written and verbal communication skills, strong analytical and problem solving skills
• Proficient in Microsoft suite
• Demonstrated ability to multitask and manage deadlines.
• Experience with web platforms will be favorably considered. Reports To Vice President for Advancement Personal Attributes and Competencies
• Commitment to all girl Catholic education and the mission of Marian High School
• Dynamic self-starter who can think strategically and successfully navigate multiple priorities
• Strong verbal and written communication skills and the ability to provide superior customer service
• Strong and collaborative team member
• Ability to work well under pressure; persistence, perseverance, tenacity, integrity, and patience
• Superior time management, attention to detail and organizational skills Interested and qualified candidates should complete an online application and submit a cover letter and resume to [email protected]