Tendering Officer

Sulzer is a leading engineering company with a proud heritage of innovation. Join our global team to grow your expertise and develop innovative solutions that enable a prosperous and more sustainable society.

About the role

Job Summary

The Sr. Administrator is responsible for performing a variety of administrative tasks with minimal supervision. This role follows established procedures and provides support across departments, ensuring efficient office operations. This job profile is intended for experienced professional-level staff that generally works autonomously and only requires closer supervision in non-routine situations.

Main tasks and responsibilities:

• On-time preparation and submittal of quotation/tenders to customer.
• Attend to customer technical and commercial meetings (pre-bid)
• Download, organize, and distribute tender documents to relevant stakeholders.
• Maintain a tender register and track submission deadlines.
• Coordinate tender document meetings and communication among departments.
• Prepare and compile tender submission packages.
• Manage revisions and version control of tender documents.
• Verify completeness of bid documentation before submission.
• Organize company credentials, certifications, licenses, and supporting documents required for tenders.
• Maintain electronic and physical filing systems for all tender-related records.
• Support internal teams in collecting technical and commercial information.
• Prepare bid submission checklists.
• Upload and submit bids through online procurement portals.
• Arrange hard-copy submissions when required.
• Ensure bids are submitted on time and in accordance with client requirements.
• Keep records of submission acknowledgments and confirmations.
• Maintain tender status reports and bid schedules.
• Update Tendering Manager on tender progress and submission status.
• Track award notifications and post-tender activities.
• Generate tender monthly reports
• Ensure compliance with company policies and tender procedures.
• Maintain confidentiality of commercial and technical information. Competencies and behaviour required:
• Communication skills
• Negotiating skills
• Influencing and persuasion skills
• Customer service skills
• Cultural awareness
• Willingness to travel
• Ability to act independently
• Flexibility and ability to adapt to change
• Initiative, pro-active with good attitude
• Able to handle SAP for Order Entry Processing.

Education

• Diploma in Mechanical Engineering or with relevant good experience Job experience:
• Preferably with 2 years above tendering experience What we offer you Career Opportunities Medical Benefit Saving Plan Sulzer is an equal opportunity employer. We believe in the strength of a diverse workforce and are committed to offering an inclusive work environment. We are proud to be recognized as a Top Employer 2026 in Brazil, Canada, China, Finland, Germany, Ireland, Mexico, Switzerland, South Africa, the UK and the USA.