Administrative Assistant (Ministry Partner)

Job Details: Salary Range: Undisclosed, Position Title: Administrative Assistant Functional Ministry Area(s): Ministry Support Services Church: Hillside Community Church Location: Rancho Campus Reports to: Director of Operations FLSA Classification: N/A, Ministry Partner Supervises: No Compensation: N/A, Volunteer Work Schedule: 10-20 hours a week Created/Updated: May 2026 OVERVIEW The Administrative Assistant is a Ministry Partner, an unpaid volunteer that provides essential front-line and operational support to the church staff and congregation.

This role ensures the church office runs smoothly by managing communications, welcoming visitors, supporting staff gatherings, and handling basic administrative and financial processes with care and professionalism. This individual serves as a key point of connection, reflecting the church’s values through warmth, organization, and responsiveness.

CORE STAFF VALUES Christ-Centered

• (Matthew 22:37) Love for God, Scripture, and the Church Care
• (Romans 12:15-16) Caring Person, slowing down to practice empathy Collaboration
• (Ephesians 4:2-3) Team player, willing to engage in accountable relationships Communication
• (Ephesians 4:15) Strong verbal and written communication skills Celebration
• (Romans 12:10) Able to honor, enjoy and cheer for the team RESPONSIBILITIES Front Desk & Communication Serve as the primary point of contact for phone calls, emails, and in-person inquiries Greet and assist visitors, creating a welcoming and hospitable environment Manage general church email inbox and route messages appropriately Receive and distribute mail and deliveries Administrative Support Provide day-to-day administrative support to pastoral and ministry staff Maintain organized digital and physical filing systems Assist with calendar coordination and basic scheduling needs Prepare documents, forms, and communications as requested Staff & Meeting Support Coordinate logistics for staff meetings (agenda preparation, meal ordering, room setup, note-taking as needed) Assist with internal communication to staff and volunteers Help track follow-ups and action items from meetings Financial & Office Support Process invoices and ensure proper documentation and approvals Assist with basic data entry related to expenses and vendor records Support ordering and maintaining office supplies REQUIREMENTS & SKILLS: Required 2–5 years of administrative or office support experience Strong interpersonal and communication skills (written and verbal) High level of organization and attention to detail Proficiency in common office tools (e.g., Microsoft Office) Ability to handle confidential information with discretion Preferred Experience working in a church or nonprofit environment Familiarity with church management software (e.g., Planning Center, Breeze, etc.) Basic understanding of bookkeeping or invoice processing Personal & Ministry Alignment: Committed follower of Jesus Christ with a lifestyle that reflects biblical values and integrity. Alignment with Hillside’s Vision, Mission, and Core Staff Values, and with the Aspire Network of Churches’ leadership development and multiplication philosophy. Continue to grow as a follower of Christ, through volunteering and being in community with other followers.