Procurement Officer

Roles and Responsibilities

1. Strategic Sourcing Review purchase requisitions for completeness, budget availability, and approvals before initiating procurement. Conduct market research to identify reliable suppliers, emerging market trends, and cost-saving opportunities. Develop and maintain an approved supplier database. Source for quotations in accordance with company procurement policies and approved procurement methods. Prepare bid analysis reports and recommendations for supplier selection. Negotiate pricing, delivery schedules, payment terms, warranties, and service levels to achieve value for money. Raise POs and ensure relevant support documentations and sign-offs. Monitor order progress and follow up on pending deliveries. Perform 4-way match before payment documents submissions for review by the line manager. Identify opportunities for supplier consolidation, framework agreements, and long-term contracts. Participate in supplier prequalification and evaluation exercises. Monitor commodity price trends and recommend sourcing strategies.
2. Supplier Relationship Management Build and maintain professional relationships with suppliers. Coordinate supplier onboarding and ensure all supplier documentation is complete and up to date. Conduct supplier performance evaluations using approved Key Performance Indicators (KPIs). Address supplier performance issues and coordinate corrective actions where necessary. Resolve procurement and delivery-related disputes professionally and promptly. Support supplier development initiatives and continuous improvement programs.
3. Documentation and Filing Management Maintain complete and accurate procurement files for every procurement transaction. Ensure all procurement documents are properly filed both electronically and physically for ease of retrieval. Ensure procurement documentation complies with company policies and audit requirements. Maintain confidentiality of procurement records. Support internal and external audits by providing complete procurement documentation.
4. Other Responsibilities Perform any other procurement, logistics, inventory management, or administrative duties assigned by the Supply Chain Manager or Management.

Qualifications

and Experience Bachelor's Degree in Supply Chain Management, Procurement and/or any other related field Professional qualification such as CIPS, KISM, CPSP(K), or equivalent will be an added advantage. Minimum of three (3) years' experience in procurement, purchasing, or supply chain management. Demonstrated experience managing the Procure-to-Pay (P2P) process.

Experience using ERP or Procurement Management Systems is an added advantage. Key Competencies Strong knowledge of Procure-to-Pay (P2P) processes. Strategic sourcing and supplier relationship management Excellent analytical and problem-solving skills. Strong documentation, filing, report writing, presentation and record management skills.

High attention to detail and accuracy. Excellent planning, organizing, communication and interpersonal skills. Ability to work under pressure and meet deadlines. High level of integrity, professionalism, and confidentiality. Good knowledge and experience in fleet management. Ability to multitask with minimal supervision.

Customer service orientation and stakeholder management. Equal Opportunity & Affirmative Action: We are committed to inclusive and merit-based recruitment and encourage qualified applicants from diverse backgrounds, including women, persons with disabilities, youth and other underrepresented groups, to apply