Bond Officer - Projects

Job Purpose The Bond Officer is responsible for ensuring full compliance with Customs (KRA) regulations, with a focus on accurate record keeping, customs documentation, bond management, and regulatory monitoring. The role acts as the control point for all project bond transactions, ensuring proper reconciliation, and compliance in all inbound transactions.

Key Responsibilities

1. Customs Compliance & Documentation Ensure accurate preparation, validation, and submission of: Import Declaration Forms (IDFs) Customs entries aligned with correct customs regimes Verify correctness of:HS classification, Quantities and values Applicable customs regimes Ensure compliance with KRA Customs regulations and Project procedures Maintain proper documentation for customs audits and inspections
2. Bond Management & Monitoring (CB1/CBA1) Monitor and manage Customs Bonds (CB1 & CB1A) to ensure continuous coverage of bonded cargo. Track bond utilization and customs exposure. Ensure timely provisional entries perfection. Liaise with relevant stakeholders (AGL Customs clearance &Ops team, Declarations) to: -Avoid bond exhaustion,. Prevent operational disruptions Maintain up-to-date records of: Bond balances and Bond consumption projection.
3. Monitoring, Audit & Compliance Control Conduct pre-audit checks for inbound documentation. Perform post-audit reviews to ensure:Accuracy of customs entries Compliance with internal SOPs and customs laws Act as the regulatory controller for all bond transactions. Identify documentation discrepancies and ensure real-time escalation and resolution.
4. Reporting & Regulatory Submissions Prepare and submit:Monthly bond report Monthly reconciliation and compliance reports Monthly bond consumption projection. Maintain accurate records for:Customs inspections Internal and external audits Ensure transparency and traceability in all reporting
5. Stakeholder Coordination Liaise with:KRA Customs officials Support and coordinate customs audits, inspections, and regulatory reviews Key Deliverables Continuous validity and sufficiency of CB1 / CB1A bonds Timely provisional entry perfection upon receipt of exemption. 100% compliance with customs regulations Accurate real-time audit trails Zero unauthorized transactions. Timely and accurate regulatory reporting Requirements Qualifications Experience: Minimum 3–5 years experience in:Bond transactions/declaration.Customs compliance and documentation and Bond management Strong working knowledge of: KRA systems (iCMS /Kentrade) Exposure to regulatory framework Customs procedures and regimes Key Skills Strong analytical and reconciliation skills High attention to detail and regulatory compliance Experience in bond tracking and customs reporting systems Excellent documentation and record-keeping ability Strong communication and stakeholder management Integrity, accountability, and compliance-driven mindset