Administrative Specialist

The University of South Florida is a top-ranked research university serving approximately 50,000 students from across the globe at campuses in Tampa, St. Petersburg and USF Health. In 2025, U.S. News & World Report recognized USF with its highest overall ranking in university history, as a top 50 public university for the seventh consecutive year and as one of the top 15 best values among all public universities in the nation.

U.S. News also ranks the USF Health Morsani College of Medicine in the highest tier, placing it as one of the top 16 medical schools in the nation and inside the top 10 among public universities. USF is a member of the Association of American Universities (AAU), a group that includes only the top 3% of universities in the U.

S. With an all-time high of $750 million in research funding in 2025 and as a top 20 public university for producing U.S. patents, USF uses innovation to transform lives and shape a better future. The university generates an annual economic impact of nearly $10 billion for the state of Florida. USF’s Division I athletics teams compete in the American Conference.

Learn more at www.usf.edu. Administrative support staff to the Technology Transfer Office providing wide range of support duties. The duties and responsibilities for this position include: 20%

• Performs specialized administrative duties required to support the department, using discretion to make judgements based on operating guidelines. Support purchasing requirements for department, researching items and obtaining price quotes, entering information into university systems and receiving purchase orders. 20%
• Respond to and initiate inquiries (questions regarding purchasing, facilities, administration, specialized programs, etc.) Explain policies, answer questions, and independently resolve problems whenever feasible. 15%
• Coordinate travel arrangements for all department employees as needed. Complete Travel Authorization Requests (TAR), registration at conference and hotels, and reimbursement of all related travel expenses. Maintain records as appropriate. 15%
• Reconcile multiple P-Cards, as assigned. Maintain working files as reconciliation back-up. Research any inconsistencies or issues associated with charges. 15%
• Provides routine financial administrative support for the department, including processing and tracking invoices and payments, maintaining supporting documentation, and following up on transaction issues as needed. 10%
• Provides administrative and operational support for departmental programs and activities, including maintaining records and electronic files, tracking assigned items, updating university and departmental systems, coordinating documentation, and assisting with special projects as assigned. 5%
• Performs other duties as assigned.

Minimum Qualifications

This position requires a high school diploma or equivalent, with at least four years of experience in an office or administrative support position. Appropriate college coursework or vocational/technical training may substitute at an equivalent rate for the required experience.

• Senate Bill 1310- The Florida Senate (https://www.flsenate.gov/Session/Bill/2023/1310) is conditional upon meeting all employment eligibility requirements in the U.S.
• SB 1310: Substitution of Work Experience for Postsecondary Education Requirements
• A public employer may include a postsecondary degree as a baseline requirement only as an alternative to the number of years of direct experience required, not to exceed: (a) Two years of direct experience for an associate degree; (b) Four years of direct experience for a bachelor’s degree; (c) Six years of direct experience for a master’s degree; (d) Seven years of direct experience for a professional degree; or (e) Nine years of direct experience for a doctoral degree
• Related work experience may not substitute for any required licensure, certification, or registration required for the position of employment as established by the public employer and indicated in the advertised description of the position of employment.
• Minimum Qualifications that require a high school diploma are exempt from SB 1310.

Preferred Qualifications

High School diploma or equivalent, with two years of Corporate Business Office or Private Law Office experience. Additional Information for Applicants This position requires a Level I background check. Hiring salary range: $39,000.00 - $47,000.00, commensurate with experience. The University of South Florida is a top-ranked research university serving approximately 50,000 students from across the globe at campuses in Tampa, St.

Petersburg and USF Health. In 2025, U.S. News & World Report recognized USF with its highest overall ranking in university history, as a top 50 public university for the seventh consecutive year and as one of the top 15 best values among all public universities in the nation. U.S. News also ranks the USF Health Morsani College of Medicine in the highest tier, placing it as one of the top 16 medical schools in the nation and inside the top 10 among public universities.

USF is a member of the Association of American Universities (AAU), a group that includes only the top 3% of universities in the U.S. With an all-time high of $750 million in research funding in 2025 and as a top 20 public university for producing U.S. patents, USF uses innovation to transform lives and shape a better future.

The university generates an annual economic impact of nearly $10 billion for the state of Florida. USF’s Division I athletics teams compete in the American Conference. Learn more at www.usf.edu