Job description
Role Summary
Act as the central coordination point for the Senior Manager / Manager and the wider Business Development team — owning the calendar, meeting logistics, and correspondence, and serving as the single point of contact through which all internal stakeholders route their requests for time, information, or action.
Key Responsibilities
- Monitor and manage the Senior Manager / Manager's calendar, scheduling and rescheduling meetings as priorities shift.
- Maintain up-to-date visibility of the Senior Manager / Manager's and senior team's availability, and coordinate meeting timings accordingly.
- Track and stay familiar with all internal and external correspondence, so status and context can be provided on request.
- Act as the single point of contact for internal stakeholders — all requests to interact with, or seek time from, the senior team are routed through this role first.
- Prepare meeting agendas in advance and ensure the right participants, documents, and information are in place.
- Prepare and circulate Minutes of Meeting (MoM) for key internal and external meetings.
- Follow up on action items arising from meetings to ensure timely closure.
- Flag scheduling conflicts, urgent requests, or bottlenecks proactively to the Senior Manager / Manager.
- Maintain a log/tracker of meetings, correspondence, and pending stakeholder requests for quick reference.
- Coordinate logistics (venue, travel, documentation) for internal and external meetings as required.
Requirements
- Bachelor's degree in any discipline.
- 2–5 years of experience as an Executive Assistant, coordinator, or similar role supporting senior leadership.
- Excellent organizational and time-management skills with strong attention to detail.
- Strong written and verbal communication skills; comfortable liaising with senior stakeholders.
- Discretion and professionalism in handling sensitive calendars, correspondence, and information.
- Proficiency in MS Office / calendar and CRM tools. Note: Interested candidates can share their CV's at jr.hrrecruiter@zentechnologies.com