Clinic Receptionist

Department: Vista Physician Group / Clinic Status: Non-Exempt Reports To: Director of Practice Management

Position Summary

Vista Health is seeking a highly organized and customer-focused Clinic Receptionist to support our Vista Physician Group clinics. This role serves as the first point of contact for patients and plays a critical role in ensuring efficient front desk operations. The ideal candidate will demonstrate strong communication skills, attention to detail, and the ability to manage multiple priorities in a fast-paced healthcare environment.

Key Responsibilities

• Greet and assist patients in a professional, courteous manner

• Answer and manage multiple phone lines, ensuring minimal hold times

• Schedule and coordinate patient appointments, including urgent visits

• Enter and verify patient information in the EMR system (Athena preferred)

• Maintain efficient patient flow and clinic scheduling accuracy

• Communicate clinic policies and relay messages between patients and providers

• Handle incoming and outgoing communications via phone, fax, email, and mail

• Collect payments, balance daily transactions, and follow billing protocols

• Monitor and maintain front office supplies and reception area readiness

• Maintain confidentiality and comply with HIPAA standards

• Support team collaboration and uphold Vista Health service standards

Customer Service & Organizational Expectations

• Demonstrate a strong commitment to Vista Health's Community Cares ProgramandStandards of Behavior

• Utilize VISTA communication principles in all patient interactions

• Promptly address patient concerns to ensure a positive experience

• Follow all organizational policies, regulatory requirements, and safety standards

• Participate in training, staff meetings, and ongoing professional development

Qualifications

Education:

• High School Diploma or equivalent required

Experience:

• Prior clinic or healthcare front desk experience preferred

Skills:

• Strong organizational and time management abilities

• Proficiency with computers and standard office equipment

• Ability to multitask and maintain accuracy in a fast-paced setting

• Excellent interpersonal and communication skills

Work Environment & Physical Requirements

• Frequent sitting, standing, and walking throughout the shift

• Occasional lifting (up to 50 lbs) and physical movement (bending, twisting, etc.)

• May be exposed to infectious diseases and varying patient care situations

• Must be able to see and hear clearly with or without correction

Why Join Vista Health?

At Vista Health, we are committed to delivering quality care and exceptional service to our patients and community. Join a team that values collaboration, professionalism, and patient-centered care.

Vista Health is an Equal Opportunity Employer. *This job description is not intended to be a contract of employment.

Responsibilities

may change based on organizational needs.*