Administrative Assistant

Pinerium is seeking a highly organized and proactive Administrative Assistant to support daily administrative and operational activities across the organization. This role is responsible for handling administrative coordination, documentation, internal communication, record management, operational support, and assisting departments with day-to-day organizational tasks while ensuring smooth office operations and alignment with company procedures.

The ideal candidate will have strong organizational abilities, attention to detail, communication skills, and the ability to manage multiple responsibilities efficiently in a fast-paced environment.

Key Responsibilities

Administrative Operations Support daily administrative and operational activities across departments. Maintain organized records, files, documents, and internal databases. Prepare administrative documents, letters, reports, and forms when required. Ensure proper document handling, filing, and operational organization.

Coordination & Support Coordinate internal administrative requests and follow-up activities. Support department teams with operational and administrative tasks. Assist in tracking administrative processes and task completion. Facilitate communication and coordination between departments when needed. Documentation & Reporting Maintain accurate documentation and operational records.

Prepare reports, spreadsheets, and administrative summaries. Ensure confidentiality and accuracy of company information and records. Support audit preparation and document verification activities. Office & Operational Support Assist in maintaining smooth office and operational workflows. Support inventory and office supply tracking activities.

Help organize company activities, internal events, and operational arrangements. Monitor administrative processes and identify areas for improvement. Communication & Professional Support Handle administrative inquiries and support requests professionally. Maintain professional communication with employees, clients, and partners when required.

Support management with follow-up tasks and operational coordination. Promote organized and professional administrative practices across teams.

Requirements

Bachelor’s degree in Business Administration, Management, or related field is preferred. 1–3 years of experience in administration, office coordination, or operational support roles. Strong organizational and multitasking abilities. Excellent communication and interpersonal skills. Strong attention to detail and documentation discipline.

Ability to manage multiple tasks and priorities efficiently. Proficiency in Microsoft Office and spreadsheets. Familiarity with administrative systems and documentation processes. Ability to handle confidential information professionally. Fluency in English (Arabic is a plus). Additional Requirement: Candidate must have their own laptop.

Must be a non-smoker (all types).

Benefits

Competitive salary and career growth opportunities. Exposure to administrative and operational activities within a fast-growing organization. Collaborative and professional work environment. Continuous learning and development opportunities through Pinerium Academy. Career growth path into Operations, Administration Management, or Office Management roles.