Billing Administrative Ass

Job Details: Job Location: Environmental Allies LLC

• Houston, TX, Position Type: Full Time, Salary Range: $17.00 - $20.00Hourly, We are seeking a detail-oriented, motivated Billing Administrative Assistant to join our team. This is an entry-level position with full training provided. The Billing Assistant will support the accounting department with a range of administrative duties, working with both internal teams and external systems to ensure accurate, timely reporting.

Key Responsibilities

Collaborate with the team in a supportive, professional environment Request and follow up on all change orders; maintain the internal change order log Prepare and send weekly billing for residential clients Research and follow up on residential collections Follow up with project managers on missing documentation or requirements Maintain and process lien waivers Accurately enter data into accounting and project management systems Review subcontractor pay applications for accuracy before processing Verify project information in project management software Assist with accounting administrative tasks and document control Perform project close-out reconciliations and resolve billing discrepancies Review project setup documents and client change orders for completeness Manage communications with vendors, clients, and subcontractors as needed Respond to staff and client requests in a timely manner Qualifications: Qualifications Bachelor's or Associate's degree, or equivalent work experience Prior billing/invoicing experience preferred; exposure to pay applications a plus Proficiency in Microsoft Office, especially Excel, required Strong verbal and written communication skills Ability to multitask and manage multiple projects simultaneously Familiarity with certified payroll a plus Experience with web-based sales/accounting platforms (especially those that export to Excel) a plus