Administration Coordinator - Fixed Term

Administration Coordinator 12-Month Fixed-Term Opportunity | Somerton, Victoria About the Role We're seeking a highly organised Administration Coordinator to join our team on a 12-month fixed-term contract, supporting the successful delivery of maintenance and infrastructure works. Based in Somerton, Victoria, this is a full-time, onsite position working Monday to Friday, 7:30am to 4:00pm.

Working closely with operational teams, engineers, supervisors and subcontractors, you'll play a key role in keeping systems, records and processes running smoothly. This is a varied role combining administration, reporting, compliance and coordination responsibilities, making it ideal for someone who enjoys working across multiple priorities in a fast-paced environment.

Key Responsibilities

• Coordinate customer enquiries, work requests and job allocations
• Maintain accurate records, reports and project documentation
• Support KPI reporting, audits and month-end administration activities
• Raise purchase orders and assist with invoice processing
• Manage training records, certification renewals and compliance requirements
• Coordinate subcontractor onboarding and documentation
• Support claims administration and ensure data accuracy across multiple systems
• Assist with employee onboarding, depot administration and general office functions
• Work closely with operational teams to ensure information is accurate, current and audit-ready About You You'll be a proactive and detail-oriented administrator who enjoys supporting operational teams and keeping things organised behind the scenes. To Be Successful, You Will Have:
• Previous experience in an administration, coordination or project support role
• Strong attention to detail and organisational skills
• Confidence using Microsoft Office, particularly Excel, and business systems
• The ability to manage competing priorities and meet deadlines
• Strong communication skills with the confidence to follow up actions and build relationships with stakeholders
• Experience using Asset Vision will be highly regarded
• A proactive, reliable and collaborative approach to work What's on Offer?
• 12-month fixed-term opportunity
• Full-time hours of 7:30am to 4:00pm, Monday to Friday
• Onsite role based in Somerton, Victoria
• Diverse role with exposure to administration, compliance, reporting and operational coordination
• Supportive and collaborative team environment
• Opportunity to contribute to essential infrastructure services that support local communities
• Ongoing training and development opportunities
• Career development within a well-established industry leader
• A role where no two days are the same To apply for this opportunity, click Apply and submit your application online. For more information, please contact amy.isgar@downer.co.nz Reference: 736597