TxDMV - IT Contract Specialist (Austin, TX)

State Classification: Contract Specialist III NOTE: This position is currently eligible for a hybrid work schedule in the greater Austin area with some days required in-office at TxDMV Headquarters (subject to change). SUBMISSION OF APPLICATION To apply for this position, select the "Apply for Job" button and sign in with your username and password.

Or, if you have not already created an account, click "Register Now" and complete the required information. TxDMV does not accept paper applications. If you are viewing this job from Workin. Texas , select the "Apply" button and sign in with your username and password. You will be required to attach a résumé to your application which will be used for screening purposes.

Please ensure your résumé is detailed and specific, including a full employment history (full time or part time), education, licenses, and skills. Your résumé must include the month and year for start and end dates for each listed employer. Failure to fully complete the application requirements and pre-screening questions may disqualify you for consideration for this position.

Applicants who require accommodation for the interview process should contact Human Resources at 512-465-5612 if contacted to schedule an interview. GENERAL DESCRIPTION Our mission at the Texas Department of Motor Vehicles (TxDMV) is to serve, protect and advance the citizens and industries in the state with quality motor vehicle related services.

We are a dynamic state agency dedicated to customer service, consumer protection and the success of motor vehicle-related industries. Join a talented and engaged IT team at the Texas Department of Motor Vehicles and help us revolutionize how millions of Texans access essential services through cutting-edge technology solutions.

In this role you'll play a vital role in modernizing state government while enjoying competitive benefits, a healthy work-life balance, professional growth opportunities, and the satisfaction of serving your fellow Texans with innovative digital experiences. Performs highly complex (senior-level) contract management and development work for the Information Technology Services Division (ITSD).

Work involves developing, evaluating, and managing a broad range of information technology contracts, solicitations, and Statements of Work (SOWs) for the agency. Works under limited supervision, with considerable latitude for the use of initiative and independent judgment. MINIMUM REQUIREMENTS Education & Experience Graduation from an accredited four-year college or university with major coursework in Business Administration, Contract Management, Legal Studies, IT Management, Accounting, or a related field.

Two (2) or more years of experience drafting, developing, or processing statements of work (SOW), requests for offers/proposals, or contract documents for IT projects. Additional related experience may be substituted for education on a year for year basis. Certification as a Certified Texas Contract Manager (CTCM) or Certified Texas Contract Developer (CTCD) or ability to obtain certification within six (6) months of hire.

Preferred Experience Experience developing IT statements of work (SOWs) and managing solicitations specifically within a Texas state agency or higher education institution. Demonstrated working knowledge of DIR Cooperative Contracts, DBITS, ITSAC, and Texas Government Code Chapters 2157 and 2261. Current, active CTCD or CTCM certification at the time of application.

ESSENTIAL DUTIES

Contract & SOW Development Takes a lead role in the development of complex Statements of Work (SOWs) and pre-solicitation documents for ITSD procurements. Gathers, reviews, and edits technical and business requirements by organizing and conducting meetings with internal stakeholders to obtain necessary information. Utilizes approved agency SOW templates to build out requirement and deliverable sections, ensuring language is clear, measurable, and protects the agency's interests.

Obtains consensus from all identified stakeholders to ensure requirements and deliverables fully align with TxDMV needs prior to submitting documents for final leadership review. Reviews and coordinates the drafting of contract amendments, renewals, work orders, and Purchase Order Change Notices (POCNs) in coordination with IT Operations and Purchasing.

Stakeholder & Project Coordination Serves as a primary liaison working closely with the Project Management Office (PMO), Purchasing, and Legal to finalize SOWs and contract documents. Participates in cross-functional project meetings, contributing contract expertise and coordinating with project teams to support procurement and delivery milestones.

Collaborates seamlessly with the IT Operations team to provide backup support on contract/procurement matters and ensure continuity of operations. Works closely with various divisions to advise on contract-related impacts when new agency policies or procedures are being developed. Contract Management & Vendor Relations Engages directly with current and potential vendors regarding contract management issues, performance standards, and contract development matters.

Assists in developing and implementing internal contract management tracking tools and frameworks. Maintains contract documentation and compliance records according to TxDMV and statewide procurement policies. Proactively identifies risks and develops contingency plans for solicitations. Assists in reviewing invoices for completeness, accuracy, and compliance with contractual terms, milestones, and deliverable acceptance criteria.

Assists in monitoring vendor performance against contractual metrics and facilitating the submission of Vendor Performance Tracking System (VPTS) evaluations. Required to attend work regularly and adhere to approved work hours in accordance with department policies and procedures. Performs related work as assigned. KNOWLEDGE, SKILLS, AND ABILITIES Knowledge of: State of Texas procurement laws, rules, and guidelines (e.

g., Texas Government Code Chapters 2155, 2157, 2261, and the State of Texas Procurement and Contract Management Guide). Contract development, negotiation principles, Statement of Work (SOW) drafting techniques, and performance-based contracting methods. Standard information technology concepts, terms, and delivery models (e.

g., SaaS, cloud services, software licensing, hardware maintenance, and IT staff augmentation). Systems analysis principles and business process coordination. Skill in: Synthesizing complex technical requirements into clear, concise, and measurable contractual language and deliverable acceptance criteria. Organizing and managing multiple contracting workflows and deliverables with high attention to detail.

Managing multiple competing priorities and meeting strict procurement deadlines in a fast-paced environment. Strong analytical, research, and problem-solving techniques. Ability to: Interpret and apply state procurement, purchasing, and invoicing requirements. Audit invoices and payment requests against contractual fee schedules, milestones, and deliverable acceptance terms.

Identify contractual and project risks and recommend practical mitigation strategies. Communicate clearly and effectively, both verbally and in writing, to technical and non-technical audiences. Work collaboratively across multiple IT teams, business units, project managers, legal counsel, and external vendors to establish effective working relationships.

The above statements are not a complete list of all responsibilities, duties and skills held or performed by employees in this job. Employee may perform other related duties as assigned. ADDITIONAL INFORMATION Telework employees must meet these criteria for the remote work location: Adequate desk space in a dedicated, contained area that is secured and protected at all times.

Remote work location is in a quiet environment free of background people and noise during business hours.

BENEFITS

The State of Texas offers a variety of benefits for you and your family that are comprehensive and, on average, make up about one-third of total compensation.

Benefits

Retirement Plan Paid Group Health & Life Insurance for employees Paid Holidays Paid Vacation Leave Paid Sick Leave Longevity Pay Dental Vision Dependent Optional Life Insurance Voluntary AD&D Insurance Dependent Health & Life Insurance Health & Dependent care flexible spending accounts Tuition Assistance Program QUALIFIED EMPLOYER : In addition, the Texas Department of Motor Vehicles is considered a qualified employer for the Department of Education's Public Student Loan Forgiveness (PSLF) program .

REGISTRATION, CERTIFICATION AND/OR LICENSURE A valid Class "C" driver's license is required. If not currently a Texas resident, must obtain a Texas Driver's License within ninety (90) days after entering Texas as a new resident. A satisfactory driving record is required for operating state or personal vehicles to conduct department business.

JOB OFFERS AND CONTINUATION OF EMPLOYMENT IS CONTINGENT UPON: Proof of education and experience listed on the application Eligibility to work in the United States Satisfactory results from a pre-employment criminal history background check and driver's record check Compliance with Selective Service registration for males ages 18-25 MILITARY If selected for the position the following must be provided for proof of military employment preference: Veteran must provide form DD 214 Surviving Spouse or Orphan must provide DD 1300 or DD 214.

Military Occupational Specialty (MOS) codes that may correspond to the state classification title for this position are listed on the State Auditor's Office Job Descriptions ; click on the occupational category for the position. Additional MOS can be found at the State Auditor's Office Military Crosswalk Guide . The Texas Veterans Commission provides helpful employment information.

SUBMISSION OF APPLICATION Your résumé must be complete, accurate and reflect all experience and education. Experience should include both month and year of employment. Omission of data can be the basis for disqualification. AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER The Texas Department of Motor Vehicles is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, national origin, pregnancy, disability, military status, age, or any other characteristic protected by federal or state law.

The TxDMV provides accommodations for persons with disabilities in accordance with the American with Disabilities Act. If you need help with the employment process or require other accommodation, please contact the Human Resources office for assistance on 512-465-5612.