Bookkeeper

Description Performs responsible clerical work involving the preparation and/or maintenance of fiscal or related records; which includes, but are not limited to preparing, distributing, and filing purchase orders, performing payroll functions, reconciling vendor statements, and preparing vendor accounts to be paid; receiving, compiling, and verifying invoices for data entry, etc.

Work is performed under regular supervision, reporting to the Controller.

Requirements

Matches PO’s and receiving tickets to related invoices for payment. Reviews program departments’ coding for accuracy with agency uniform chart of accounts. In Home billing process Assist with fixed assets reconciliation Codes general and administrative invoices. Prepares vouchered invoices with support for review by Controller.

Prepares vendor analysis as requested by supervisor. Reconcile monthly bank statements for both Hayden and primary checking accounts. Assist with cash deposit count Prepare journal entries as job function dictates. Serves a second point of contact for postage machine and replenishes ink, etc. Performs additional tasks as required.

Prepares vendor 1099 form. KNOWLEDGE, SKILLS AND ABILITIES Must have intermediate skills in Microsoft Excel. General knowledge of bookkeeping terminology, methods, procedures, and equipment. General knowledge of routine accounting principles and procedures; general knowledge of standard office procedures and practices General knowledge of routine payroll principles and procedures; general knowledge of standard Ability to understand and follow oral and written directions; ability to establish and follow detailed work procedures Ability to enter data with speed and accuracy; ability to perform mathematical computations with speed and accuracy.

Able to use a variety of office machines and computer with speed and accuracy. Maintain effective working relationships with associates; ability to establish effective communication and maintain cooperative relationships with outside vendors and customers. Problem solving and analytical prowess, or critical thinking skills EDUCATION AND EXPERIENCE Requires an associate degree with 3 years of recent bookkeeping experience.

Supplemented with courses in accounting, computer science or banking. Intermediate skill level in Microsoft Excel. Must possess a current valid Virginia Driver’s license, and meet the agency driving eligibility standards