Medical Secretary

Title: Medical Secretary Location: Lower East Side Org Unit: NYPHLMH-Administration Work Days: Monday-Friday Weekly Hours: 35.00 Exemption Status: Non-Exempt Salary Range: $25.22 - $28.02 *As required under NYC Human Rights Law Int 1208-2018

• Salary range for this role when Hired for NYC Offices Position Summary Under direct supervision, provides secretarial, patient care coordination and related administrative support for one or more providers Job Responsibilities Schedules, confirms, re-schedules and cancels appointments for both new and existing patients using the scheduling application. Fields telephone inquiries from patients and referring physician offices. Takes messages and/or triages calls to appropriate staff. Escalates more complex issues to senior staff, clinical team members and/or department managers for resolution. Ensures patient charts and registration face sheets are available and prepared for visit. Schedules follow-up procedures, radiology and diagnostic tests. Maintains physicians’ administrative (research and academic) and clinical/surgical schedules. Processes medical record requests for provider(s), according to institutional and compliance standards. Obtains, reviews and updates patient demographic and insurance information within the practice management billing system. Verifies patient insurance eligibility and obtains necessary pre-authorization numbers, if required, prior to appointment date. Facilitates the communication and collection of any fees due from patient. Responsible for front-end revenue cycle processes, which may include but is not limited to, the check-in/check-out of patients and collection/reconciliation of time-of-service payments,as applicable. May also discuss patient’s responsibility for payments If applicable, ensures that patients provide any pre-visit documentation, pre-certifications or authorizations for medical services as needed, and/or a referral, if required. Initiates and prepares written correspondence as needed and based on functional needs. May be responsible for chaperone duties during patient exams as needed.

Education

High school diploma or GED Experience Approximately 1 or more years of experience succeeding in a customer/patient service role over telephone and in-person Knowledge, Skills and Abilities Previous experience using computerized appointment scheduling systems (EPIC preferred) and/or electronic Medical Record (eMR) system (ideally EPIC-Care).

Knowledge of CPT, ICD-9, and ICD-10 coding. Working knowledge of third party payor reimbursement

• Medicare, Medicaid, Managed Care and commercial insurance. Licenses and Certifications Working Conditions/Physical Demands Standard office work Cornell welcomes students, faculty, and staff with diverse backgrounds from across the globe to pursue world-class education and career opportunities, to further the founding principle of “any person, any study.” No person shall be denied employment on the basis of any legally protected status or subjected to prohibited discrimination involving, but not limited to, such factors as race, ethnic or national origin, citizenship and immigration status, color, sex, pregnancy or pregnancy-related conditions, age, creed, religion, arrest and/or conviction record, military or veteran status, sexual orientation, gender expression and/or identity, an individual’s genetic information, domestic violence victim status, familial status, marital status, or any other characteristic protected by applicable federal, state, or local law. Cornell University embraces diversity in its workforce and seeks job candidates who will contribute to a climate that supports students, faculty, and staff of all identities and backgrounds. We hire based on merit, and encourage people from historically underrepresented and/or marginalized identities to apply. Consistent with federal law, Cornell engages in affirmative action in employment for qualified protected veterans as defined in the Vietnam Era Veterans’ Readjustment Assistance Act (VEVRRA). We also recognize a lawful preference in employment practices for Native Americans living on or near Indian reservations in accordance with applicable law.