Project Administrator

Description Project Administrator The Project Administrator will support Project Managers and Project Coordinators by performing a variety of administrative tasks that help ensure the smooth operation of project-related functions.

Duties and Responsibilities

(Essential Job Functions) Perform clerical and administrative tasks such as drafting letters, memos, invoices, reports, and various documents Create and manage electronic project folders Gather and maintain subcontractor documentation and required forms Monitor and replenish office supplies; place and follow up on supply orders as needed Provide administrative support to senior staff, including the Executive Director and other leadership team members Assist with travel arrangements and related software use for executives and field personnel Schedule and attend meetings; take notes and prepare meeting minutes Receive and review incoming communications or memos and distribute relevant information to staff Coordinate shipping needs for international project locations Handle sensitive matters with confidentiality and discretion Request access credentials for government project locations and coordinate required information with subcontractors and agency contacts Perform other assigned duties Requirements Education and Experience Bachelor’s degree in Business Administration with 1–2 years of related experience; or Community college program with 3+ years of related experience; or High school diploma with 5+ years of related experience Knowledge, Skills, and Abilities Ability to manage responsibilities independently and work effectively in a team environment Strong verbal and written communication skills Excellent attention to detail and organizational abilities Proficient in Microsoft Office applications Knowledge of administrative and office systems including word processing, spreadsheets, email, and file management Familiarity with general office procedures and construction-related documentation Capable of handling multiple tasks with a high level of accuracy and reliability Supervisory Responsibilities Reports to the Project Coordination Supervisor Working Conditions Light physical activity including lifting or moving lightweight materials Regularly required to sit or stand, bend, and reach Must have a valid driver’s license and be insurable under company policy Benefits CMS offers competitive pay and a benefits package including: Health, Vision, and Dental Insurance AFLAC 401(k) with company match Paid Time Off Life Insurance Paid Holidays