Purchasing Administration Assistant

We are delighted that due to our continued growth, we have a temporary 6-month vacancy for a Purchasing Administration Assistant role within our Purchasing team at our Bolton F2C facility. Expedite orders on a priority basis Bring to the attention of the Purchasing Manager any business-critical orders approaching or past due delivery date Processing of Order acknowledgements received from Suppliers & updating of all registers Producing updated job reports from Sage to internal colleagues/managers Notification of price changing, commodity codes and country of origins and updating of SAGE system Invoice checking and query resolution Processing Subcontractor Certificates Ensure that general filing and administration activities are carried out in a timely and orderly manner as specified by the Purchasing Manager Help to liaise with accounts when proforma invoices need to be scheduled for payment Saving and hyperlinking of orders into the purchasing register Placing purchase orders when needed Receiving goods and booking into/out stock system Actively maintaining stock records Processing approved supplier forms Proactively identify and communicate any business-critical orders approaching or past due delivery dates to the Purchasing Manager.

Demonstrate determination and persistence in achieving goals. Show resilience in the face of challenges. Maintain focus and accuracy under pressure. Anticipate future needs and trends in purchasing and supply chain management. Innovate and implement new processes to improve efficiency. Any other reasonable request made line manager or Director to aid the smooth running of the department Work with others in a variety of situations.

Prioritise work on a daily basis Liaise & collaborate across departments throughout the company Work under own initiative with minimum supervision Communicate with colleagues, supervision, and suppliers to achieve required output Competent user of Microsoft Office Products particularly Excel and Word Experience of using software packages such as Sage an advantage Ability to communicate effectively in spoken and written English Knowledge of Howorth Products and Services an advantage Free parking – Enhanced Maternity & Paternity Pay – Flexible / Hybrid Working – Wellbeing Allowance – Medicash Healthcare Plan Additional Benefits Critical illness scheme – Death in service cover – Electric Car Salary Sacrifice – Cycle to work scheme – Employee assistance scheme – Pension scheme after 3 months employment – Company sick pay Expedite orders on a priority basis Bring to the attention of the Purchasing Manager any business-critical orders approaching or past due delivery date Processing of Order acknowledgements received from Suppliers & updating of all registers Producing updated job reports from Sage to internal colleagues/managers Notification of price changing, commodity codes and country of origins and updating of SAGE system Invoice checking and query resolution Processing Subcontractor Certificates Ensure that general filing and administration activities are carried out in a timely and orderly manner as specified by the Purchasing Manager Help to liaise with accounts when proforma invoices need to be scheduled for payment Saving and hyperlinking of orders into the purchasing register Placing purchase orders when needed Receiving goods and booking into/out stock system Actively maintaining stock records Processing approved supplier forms Proactively identify and communicate any business-critical orders approaching or past due delivery dates to the Purchasing Manager.

Demonstrate determination and persistence in achieving goals. Show resilience in the face of challenges. Maintain focus and accuracy under pressure. Anticipate future needs and trends in purchasing and supply chain management. Innovate and implement new processes to improve efficiency. Any other reasonable request made line manager or Director to aid the smooth running of the department Work with others in a variety of situations.

Prioritise work on a daily basis Liaise & collaborate across departments throughout the company Work under own initiative with minimum supervision Communicate with colleagues, supervision, and suppliers to achieve required output