Accounting Assistant

Job Description: The Accounting Assistant provides administrative and accounting support to the Accounting Department. This entry-level position assists with daily accounting functions, document management, data entry, and customer and vendor support. The ideal candidate is organized, detail-oriented, and eager to learn accounting processes within the construction industry.

Job Duties & Responsibilities Receive, review and process day-day invoices, purchase orders, check requests, and other related documentation. Ensuring completeness, compliance, budget, and contractual requirements. Process all customer payments, deposits, and routine banking transactions Process all credit card reconciliation and monthly statements Prepare and distribute monthly client statements Monitor and identify overdue invoices.

Assist with reaching out to clients to collect outstanding payment and with providing documentation needed for payment. Request and process all bonding and city business requests. Verify and investigate discrepancies, if any, by reconciling vendor accounts and monthly statements. Assist with issuing vendor, subcontractor checks and joint checks as required Provide administrative support to the accounting department and other departments as needed.

Develop and maintain strong relationships with clients, vendors, and suppliers. Stay informed about both the construction industry and accounting practices. Other duties as assigned by supervisor. Skills & Qualifications Proficient communication, interpersonal, analytical and organizational skills Must be proficient in MS Office Suite, specifically Outlook, Excel and Word Able to work independently with minimal supervision Perform complex and repetitive tasks Maintain a fast work pace and high-volume work load A positive and professional attitude and strong customer service skills Essential Functions Be able to lift and carry up to 25lbs Maintain confidentiality with company records