Purchasing Clerk

Description Summary of Essential Duties and Responsibilities: Procurement of the company’s supplies and services. Maintain compliance with all company policies and procedures. Maintain regular and punctual attendance within established work hours. Essential Duties, Education and/or Work Experience Requirements: Promptly and accurately prepare Purchase Order (PO) materials and services based on approved purchase requisitions.

Check requisitions for proper authorization and compliance with the company’s procurement policies and procedures. Schedule/confirm delivery, pricing and freight charges to complete PO. Address and fix mismatches between PO’s, packing slips, and vendor invoices. Provide appropriate and timely feedback to requestors regarding order particulars, availability, delivery date, etc.

Regularly review open orders and contact suppliers to update delivery status and inform requestors. Coordinate returns of discrepant materials and obtain credits for returns. Pursue opportunities to improve the value of purchases such as lower prices, better quality, better delivery, competitive advantage. Maintain appropriate levels of office supplies such as paper, printer supplies, envelopes, etc.

Strong attention to detail, basic mathematical and numerical accuracy, clear written and verbal communication, and problem-solving abilities.

Requirements

Ability to work independently and to carry out assignments as assigned. Familiarity with ERP systems. Proficient in Microsoft Office, specifically with Outlook and Excel. High school diploma required Associates degree or above preferred. 3 to 4 years on-the-job experience. Physical Requirements: Ability to perform the essential job functions consistently, safely, and successfully with the ADA, FMLA and other federal, state, and local standards, including meeting qualitative and/or quantitative productivity standards.

Must be able to lift up to 10 lbs. This is a primarily sedentary position. Must be also be able to stand and walk for brief periods of time.