Marketing Coordinator

Summary As the Marketing Coordinator, you will support the development of proposals, presentations, and marketing content that align with the company’s strategic goals. In this role, you’ll thrive in a fast-paced environment, managing multiple deadlines while contributing to digital marketing, award submittals, and event coordination.

Collaborating with team members and vendors, you’ll play a key role in enhancing the brand, bringing creative ideas to life, and supporting the success of both the team and the company.

Key Responsibilities

Proposal & Pursuit Creation & Management (60%)

• Supports the coordination, writing, editing, and production of proposals, presentations, and marketing collateral.
• Assists in scheduling and facilitating pursuit kick-off meetings, assigning content responsibilities, and ensuring deadlines are met.
• Prepares collateral, coordinates practice sessions, and contributes to developing creative strategies for interview presentations.
• Collaborates with leadership to ensure proposals align with client needs and expectations.
• Updates and maintains the proposal template library and sector-specific content. Digital & Social Marketing (25%)
• Creates and coordinates email marketing content to highlight company achievements, projects, and initiatives.
• Develops content marketing campaigns to position the company as a thought leader in the industry.
• Assists with planning and posting social media content to support brand visibility and engagement. Photography & Videography (5%)
• Identifies opportunities for project photography, videography, and animation and communicates needs to the marketing team. Event Coordination (5%)
• Supports the Business Development team and Graphic Designer in coordinating industry conferences, events, and speaking engagements. Corporate Branding & Standards (5%)
• Ensures all marketing materials adhere to company branding standards and style guidelines.
• Follows established best practices, templates, and visual standards to maintain consistency. Essential Skills & Attributes
• Collaborative team player with strong organizational and time-management skills.
• Excellent communication and writing abilities, capable of producing clear and engaging content.
• Proficiency in Adobe Creative Suite, Microsoft Office, and marketing/project management tools (e.g., Monday.com).
• Bonus: Basic graphic design skills and a passion for culture-building within an in-office environment.

Minimum Qualifications

• Bachelor’s degree in Marketing, Graphic Design, Journalism, Communications, or a related field - or 1-3 years of relevant marketing experience.
• 0-3 years of proposal experience in the AEC industry.
• Creative problem-solver with a commitment to delivering high-quality work.
• Familiarity with AEC industry standards and processes for proposals Physical Demands: Regularly required to sit; occasionally required to stand, walk and stoop or kneel Must occasionally lift and/or move up to 25 pounds Vision abilities for this position include close vision Ability to repetitiously use hands, fingers and arms Comments: Professional appearance and demeanor required for this position An extremely high level of punctuality and dependability are crucial to this position .

Benefits

Medical Insurance Dental Insurance Vision Insurance 401(k) matching PTO Life Insurance Short Term Disability Gym Reimbursement NOTE: Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions