Project Coordinator, Applied Research

Reporting to the Operations Manager, Applied Research within the Office of Research Services, Innovation and Entrepreneurship (ORSIE), this position provides extensive project management, coordination, and reporting for a wide range of applied research projects, in a fast-paced, highly technical, and challenging environment.

A multidisciplinary position with considerable complexity, the Project Coordinator, Applied Research exercises sound judgement and planning principles to coordinate applied research projects in various stages. The incumbent supports the hiring and onboarding for contract research employees working on applied research projects, coordinates the effective delivery of all ongoing applied research projects, and utilizes Records and Information Management (RIM) strategies and tools to create, administer, and maintain a variety of project records.

Additionally, the incumbent may support promotional activities, event planning, and other communications, as needed. Key duties include the following: Provide project documentation and administrative coordination for a wide range of AR projects from start to finish, including but not limited to, preparing project agreements, non-disclosure agreements, amending agreements, entering contract and memo requests for research team hiring, and other critical paperwork, as required.

Organizing and attending project meetings as well as scheduling regular progress meetings to review project status, timelines, budgets, and challenges; passing on concerns to the Senior Manager and/or Operations Manager. Provide guidance and support to teams to implement sound, ethical, and rigorous research plans and practices.

Assist project teams with documentation requirements, including in-kind contributions, receipts, and other project reports. Monitor and report on progress against established milestones utilizing sound project management principles. Conducting project close-out meetings to ensure a satisfactory conclusion for every project, addressing issues pertaining to intellectual property, ownership of prototypes and the like; facilitating the execution of a Sign-Off Agreement to formally document the project’s close-out Collaborating and consulting with the Operations Manager on complex matters.

Maintaining appropriate service standards for external partners/clients. Preparing regular reports as may be required by funders. Supporting promotional activities such as website content management, social media campaigns, creation of a monthly e-bulletin, annual report, and the coordination of these activities with applied research partners.

Event planning and coordination, including administration and backend support for events. Unlock ORSIE’s main-office doors in the morning and lock these doors at the end of the day in coordination with the facilities department Point of contact for ORSIE visitors, providing information, directions and/or contacting those employees who have guests, as required.

Responding to health and safety related concerns in a timely fashion. Responsible for picking up and delivering incoming/outgoing mail to/from the College’s main mailroom