Receptionist/Executive Assistant to Film & TV

COMPANY PROFILE Allen Media Group, LLC / Entertainment Studios is a leading global media, content, and technology company dedicated to delivering a comprehensive 360-degree experience to consumers and strategic partners worldwide. Our mission is to inform, entertain, and inspire audiences across our extensive multi-platform portfolio.

POSITION SUMMARY

The Receptionist / Executive Assistant to Film & TV Executive plays a vital, high-visibility role in maintaining smooth, seamless administrative operations across executive suites and front-office functions. Serving as the primary ambassador for the studio, the ideal candidate exhibits exceptional professional conduct, strong proactive problem-solving abilities, and an unwavering commitment to operational excellence in a fast-paced environment.

KEY RESPONSIBILITIES

Serve as the primary point of contact for executive clients, industry partners, guests, and media personnel. Provide comprehensive administrative support, including answering high-volume calls, logging communications, managing complex schedules, and coordinating executive meetings. Oversee facility organization and logistics, including supply management, physical office layout adjustments, and secure handling of incoming/outgoing mail, documents, and priority deliveries.

Manage employee ID badging, visitor access protocols, internal request ticketing, and conference room reservations. Demonstrate high proficiency in executive calendar management, coordinating internal and external business engagements. Develop polished pitch decks and executive presentations using Canva and standard design applications.

Evaluate screenplays, television pilots, and concept materials to produce concise, insightful coverage and analysis. Maintain exceptional adaptability and composure when navigating evolving priorities and urgent deadlines. Ensure executive kitchens, guest spaces, and common areas remain impeccably maintained and fully stocked.

Execute time-sensitive courier runs between the Culver City Studio facility and key partner locations across Greater Los Angeles.

QUALIFICATIONS

AND REQUIREMENTS Self-directed and proactive professional, capable of working independently and collaboratively across multi-functional teams. Ability to lift up to 50 lbs to support office logistics and event setup. Valid driver's license, reliable personal vehicle, current registration, and comprehensive vehicle insurance required for local transportation tasks.

Professional demeanor with a positive, solutions-oriented approach. Exceptional organizational skills, meticulous attention to detail, and proven ability to manage competing priorities simultaneously. Prior administrative or operational experience within an entertainment company or studio setting strongly preferred. Bachelor's degree (BA/BS) from an accredited university preferred.

Allen Media Group is an equal opportunity employer and is committed to creating an inclusive environment for all employees. We do not discriminate on the basis of race, color, national origin, gender, gender identity, sexual orientation, age, disability, religion, veteran status, or any other protected characteristic.

All qualified applicants will receive consideration for employment without regard to these characteristics. We are dedicated to providing a workplace free from harassment and discrimination.