Projects Administrator

Project Administrator Location: Kitimat, Terrace, Calgary, or Edmonton Schedule: Monday to Friday, 8 Hours Per Day Employment Type: Full-Time Project Administrator WSG Energy Services is seeking an organized, detail-oriented, and proactive Project Administrator to support our growing project teams. This position is ideal for an experienced administrator who thrives in a fast-paced construction environment and enjoys coordinating multiple priorities while supporting successful project execution.

Reporting directly to the Project Manager, the Project Administrator will provide administrative, contractual, and operational support to project teams, ensuring accurate documentation, reporting, and coordination throughout the project lifecycle.

Key Responsibilities

Establish, maintain, and monitor project documentation systems and filing processes. Prepare, track, and maintain project logs including Purchase Orders (POs), Requests for Information (RFIs), Change Orders, and other project records. Submit and track Labour, Equipment, and Material (LEM) reports to ensure timely and accurate project billing.

Generate, review, and distribute project reports to support project controls and performance monitoring. Coordinate employee site specific onboarding, site orientations, training requirements, and workforce scheduling activities. Arrange travel, accommodations, and logistics as required for project personnel. Prepare, track, and maintain subcontract agreements and related project documentation.

Schedule project meetings, prepare agendas, record meeting minutes, and distribute action items. Assist with timesheet collection, payroll support documentation, and workforce reporting. Support project procurement activities, including vendor communication and document tracking. Maintain document control procedures and ensure project records are current and accurate.

Assist project management with cost tracking, forecasting support, and administrative project requirements. Provide general administrative support to Project Managers and Project Coordinators. Ensure compliance with company policies, client requirements, and project procedures. Perform additional duties as assigned in support of project objectives.

Qualifications

Minimum 3-5 years of project administration, construction administration, or related experience. Experience supporting industrial, construction, energy, mining, or infrastructure projects is considered an asset. Post-secondary education in Business Administration, Office Administration, Project Management, or a related field is preferred.

Strong understanding of project documentation, reporting, and contract administration processes. Advanced proficiency with Microsoft Office Suite, particularly Excel, Word, Outlook, and Teams. Experience working with project management, ERP, or construction management software is an asset. Excellent organizational skills with the ability to manage multiple priorities and deadlines.

Strong attention to detail and accuracy in data entry and document management. Effective verbal and written communication skills. Ability to work independently while contributing positively to a team environment. Professional, adaptable, and solution-oriented approach. Computer Skills Required: Microsoft Excel Microsoft Word Microsoft Outlook Microsoft Teams Adobe Acrobat Preferred: Microsoft Project Dayforce Synergy/Exact Procore Power BI SharePoint Additional Requirements Must be legally authorized to work in Canada.

Must successfully complete pre-employment requirements, including drug and alcohol testing where required by client or site policies. Ability to travel to project sites periodically if operational requirements dictate. Local candidates residing in Kitimat, Terrace, Calgary, or Edmonton are preferred where WSG Offices exist.