Job description
Job Overview Level Up Talent Solutions is looking for a Lean-Pro Executive & Operations Virtual Assistant to support a fast-growing, founder-led media and culture brand. This role is ideal for someone organized, proactive, tech-savvy, and comfortable supporting a founder across content operations, podcast coordination, newsletter support, task management, research, and day-to-day admin.
The right candidate should be able to follow clear direction, manage tools and workflows, communicate clearly, and keep projects moving without constant hand-holding.
Responsibilities
Support podcast guest coordination, including outreach follow-ups, booking links, guest confirmations, preparation details, and guest tracking Maintain podcast guest trackers using Click. Up, Google Sheets, or other assigned tools Schedule approved content across LinkedIn and Instagram using Social. Bee or similar platforms Queue and organize approved content for publishing, without needing to write in the founder’s voice Support newsletter operations in Beehiiv, including loading drafts, formatting content, managing subscriber lists, organizing segments, and light automation upkeep Use Canva to create simple graphics and visual assets using existing brand templates Manage Click.
Up boards, tasks, deadlines, project updates, and loose ends Track pending items, follow-ups, approvals, and project progress to help the founder stay organized Conduct research and data entry to maintain contact lists, outreach trackers, research notes, and quote libraries Organize files, documents, notes, and content assets inside Google Drive or related systems Clean up meeting notes from tools such as Fireflies and turn them into organized next steps when needed Communicate clearly with the founder by providing context, links, status updates, and reminders Coordinate professionally with external contacts, such as podcast guests, when needed Help improve recurring systems for content, podcast, newsletter, research, and admin workflows Support bigger pushes such as podcast launches, newsletter ramps, live events, or community-building activities as the brand grows Requirements 1–3 years of experience as a Virtual Assistant, Executive Assistant, Operations Assistant, Tech VA, Content Assistant, Podcast Assistant, or similar role Experience using Click.
Up or similar project management tools Comfortable using Google Workspace, including Gmail, Calendar, Docs, Sheets, Drive, and Meet Familiarity with Canva for simple graphics and template-based visual assets Experience supporting social media scheduling, content calendars, or content operations Comfortable learning and using platforms such as Beehiiv, Social.
Bee, LinkedIn, and related content tools Strong written and spoken English communication skills Highly organized, reliable, and able to manage follow-ups, deadlines, and task details independently Able to work mostly behind the scenes while coordinating professionally with external contacts when needed Comfortable supporting a fast-moving, founder-led business with changing priorities Proactive, detail-oriented, and able to run with tasks without heavy hand-holding Nice to Have Experience supporting media, content, creator, startup, or founder-led businesses Familiarity with podcast tools such as Riverside, Descript, Fireflies, or similar platforms Experience with Notion, Bitly, newsletter platforms, or community/content operations