Security & Fire Alarm Systems Project Manager

Norlee Group Position Summary The Security & Fire Alarm Systems Project Manager is responsible for the successful management and delivery of security, life safety, and low-voltage construction projects from project turnover through final closeout. This role oversees all phases of project execution, including planning, engineering coordination, procurement, installation, testing, commissioning, financial management, and client communications while ensuring compliance with safety, quality, budget, and schedule requirements.

Project scopes primarily include Access Control Systems, CCTV and Video Surveillance Systems, Fire Alarm Systems, Intrusion Detection Systems, Emergency Communications Systems, and supporting low-voltage infrastructure. The Project Manager collaborates closely with field supervisors, technicians, estimators, engineers, general contractors, electrical contractors, subcontractors, vendors, authorities having jurisdiction (AHJs), and customers to ensure projects are executed in accordance with contract requirements, approved drawings, applicable codes, industry standards, and customer expectations.

This position requires strong leadership, technical knowledge, financial acumen, and organizational skills with a focus on project profitability, installation quality, customer satisfaction, team performance, and operational excellence. Key Performance Indicators (KPIs) Manage assigned annual project volume and revenue target range of $3 million to $8 million.

Achieve project revenue, gross profit, and margin objectives. Maintain accurate forecasting of labor, materials, subcontractor costs, and project performance. Process RFIs, submittals, change orders, purchase orders, and billings in a timely manner. Ensure adherence to project schedules and critical milestones. Successfully coordinate security and fire alarm installations with other construction trades.

Resolve design conflicts, field issues, material shortages, and schedule constraints effectively. Deliver complete closeout documentation and achieve timely final acceptance. Maintain strong customer relationships that generate repeat business opportunities. Operate projects with minimal escalation or management intervention.

Essential Duties and Responsibilities

Project Planning & Management Manage assigned security and fire alarm projects from turnover through completion. Review contracts, project specifications, drawings, schedules, and budgets to develop project execution plans. Lead project kickoff meetings with internal and external stakeholders. Develop project schedules, manpower plans, and milestone tracking reports.

Identify scope gaps, design conflicts, schedule risks, and potential change order opportunities. Coordinate multiple projects simultaneously while maintaining project performance objectives. Monitor project progress and implement corrective actions when necessary. Security & Fire Alarm Systems Coordination Review system layouts, riser diagrams, device schedules, specifications, and construction documents for constructability and compliance.

Coordinate installation of: Access Control Systems CCTV and Video Surveillance Systems Fire Alarm Systems Intrusion Detection Systems Emergency Communication and Mass Notification Systems Coordinate system integration requirements between security, fire alarm, and building management systems. Work with manufacturers, consultants, engineers, and AHJs to resolve technical issues and obtain approvals.

Coordinate programming, testing, acceptance inspections, and commissioning activities. Ensure installations comply with approved submittals, manufacturer requirements, applicable codes, and company quality standards. Support field teams in troubleshooting installation challenges and system functionality issues. Contract Administration & Documentation Prepare, review, and track RFIs, submittals, shop drawings, product data, and technical documentation.

Maintain complete project records, including contracts, meeting minutes, schedules, correspondence, and change orders. Identify scope changes and prepare supporting documentation for additional work authorizations. Manage project documentation throughout construction and closeout phases. Ensure all project records are accurate, complete, and properly maintained.

Procurement & Vendor Management Coordinate procurement of security equipment, fire alarm devices, control panels, cameras, access control hardware, software licensing, cabling, and installation materials. Monitor equipment lead times and proactively address supply chain risks. Verify purchased materials comply with approved submittals and project requirements.

Coordinate vendor technical support, factory services, software licensing, and commissioning assistance. Manage material costs and purchasing strategies to maximize project profitability. Field Operations & Quality Assurance Conduct regular site visits to evaluate project progress, safety compliance, installation quality, and workforce productivity.

Coordinate daily project activities with field supervisors, technicians, subcontractors, and construction managers. Review labor utilization and productivity metrics against project budgets. Resolve installation conflicts, design discrepancies, material shortages, and scheduling issues. Verify proper installation, labeling, programming, testing, and documentation of all system components.

Coordinate inspections, punch-list completion, customer training, final testing, and system acceptance. Ensure deficiencies are documented and corrected promptly. Financial Management Prepare monthly project forecasts, cost projections, and profitability reports. Monitor labor costs, material expenditures, subcontractor commitments, and project cash flow.

Analyze budget variances and implement corrective actions when necessary. Prepare and manage owner billings, pay applications, and payment tracking. Review vendor and subcontractor invoices for accuracy and contractual compliance. Track and manage change orders to ensure all additional work is properly documented and billed.

Communicate financial and operational risks to management. Client Relations & Project Closeout Develop and maintain strong relationships with clients, contractors, consultants, AHJs, and business partners. Lead project status meetings and provide regular updates regarding schedules, budgets, procurement, and project risks.

Coordinate final inspections, system demonstrations, acceptance testing, and client training. Ensure completion of all closeout documentation, including: As-Built Drawings Fire Alarm Test Reports Inspection Records Warranty Documentation Product Manuals Training Records Programming Backups System Certifications Ensure all contractual deliverables are completed before project turnover.

Support business development efforts by identifying opportunities for service agreements, system expansions, and future projects.

Qualifications

Education

& Experience Bachelor’s degree in construction management, Engineering, Business, Technology Management, or a related field preferred. Minimum five (5) years of project management experience in security systems, fire alarm systems, low-voltage construction, or related technical disciplines. Proven experience managing projects from design review and procurement through commissioning and final turnover.

Strong understanding of project scheduling, budgeting, forecasting, procurement, contract administration, and change management. Experience coordinating field technicians, subcontractors, vendors, and general contractors. Working knowledge of NFPA 72, NEC, local building codes, permitting requirements, and industry best practices.

Experience with access control, video surveillance, fire alarm systems, and integrated security technologies. Industry certifications preferred, including: PMP (Project Management Professional) NICET Fire Alarm Certification LenelS2 Certification Genetec Certification Avigilon Certification Manufacturer-Specific Security or Fire Alarm Certifications Computer Skills Proficiency with Microsoft 365, including Outlook, Word, Excel, Teams, PowerPoint, and SharePoint.

Experience using project management and construction management software. Preferred working knowledge of: Procore Autodesk Construction Cloud Bluebeam Revu Smartsheet Microsoft Project Ability to review digital drawings, specifications, submittals, device schedules, and technical documentation. Experience with project cost tracking, forecasting, procurement management, and document control systems.

Work Environment & Travel This position operates in a combination of office environments, customer facilities, and active construction sites. Work may involve exposure to construction-related conditions, including noise, dust, elevated work areas, equipment rooms, ladders, lifts, and varying weather conditions. The Project Manager will regularly travel to project locations, customer meetings, inspections, and project review sessions.

Travel is expected to be 25% to 50%, depending on project assignments and business needs