Program Secretary

Are you an internal candidate? If yes, please apply through your employee space. Program Secretary Critical Care Administration BHB ensures the highest in quality health care through service excellence, education and leadership. We seek qualified, highly motivated, and experienced professionals to work in a supportive but demanding environment.

The successful candidate provides a professional secretarial and administrative service to the Critical Care Department. And is responsible for providing flexible and efficient support, which may involve all aspects of the role or focusing on a few key activities.

Key responsibilities include

• Provides a first point of contact and oversees correspondence on behalf of the department, managers or director.
• Takes the initiative to manage matters within own personal knowledge, or escalate to the appropriate department or personnel.
• Deals with own e-mail and that of their managers under clear direction, making judgements about urgency and level of response. Composes and sends emails or escalates to a more senior person as required.
• Opens, assesses and circulates hard copy correspondence. Completes templates and forms. Drafts routine letters and responses under direction as required. Takes dictation and transcribes as required.
• Organises formal and informal meetings. Circulates agendas, papers and meeting documents. Produces minutes and actions, circulating them according to Departmental Deadlines. Maintains and circulates contact lists
• Maintains hard copy and electronic filing and document management systems to ensure that records and documents are appropriately catalogued, secure and retrievable. Maintains version control where appropriate
• Undertakes a range of administrative tasks such as compiling and circulating general communications and information, recording and reconciliation of time for departmental staff, processing and / or completion of forms, coding of information etc.
• Provides administrative support to projects as required Qualifications & Experience required:
• Secretarial diploma or equivalent qualification in office administration
• Three years secretarial/ administrative experience
• Displays excellent verbal and written communication
• Competent in the Microsoft Suite applications (Outlook, Word, PowerPoint and Excel)
• Medical Terminology will be an asset
• Knowledge of AS400, and an EMR is advantageous. Salary scale : BP18-20 – Starting salary $80,406.36 per annum ($44.1793 per hour) Schedule: 35 hours per week Application Deadline: 09 November 2026 Pre-employment substance abuse screening is mandatory for all successful candidates.