Operations & Owner’s Representative Coordinator

Overview

Oikos CDC is seeking a highly organized, practical, and mission-driven Operations & Owner’s Representative Coordinator to support the coordination, execution, and long-term operational success of affordable housing and community development initiatives, including the Hill Affordable Housing Project in Houston. This role bridges vision and execution by: Coordinating development activities during predevelopment and construction Supporting operational and asset management functions after project completion The ideal candidate is: Highly organized Relationally strong Operationally minded Comfortable managing multiple moving pieces across vendors, consultants, contractors, property management teams, and community partners This role will initially begin as a: Part-time or phased position With strong potential to grow into a full-time leadership role as Oikos CDC expands Core Responsibilities

1. Development & Project Coordination Coordinate timelines, deliverables, and follow-through across: Consultants Contractors Architects Developers Vendors Manage contracts, signatures, documentation, permits, invoices, and project records Assist with construction draw coordination and development administration Track milestones, approvals, and operational next steps Coordinate utility setup, internet services, vendor accounts, and startup activities
2. Financial & Administrative Coordination Serve as the primary internal coordinator with Oikos CDC’s accounting/bookkeeping partners Organize: Invoices Receipts Reimbursements Vendor documentation Financial records Track project expenses, budgets, approvals, and operational costs Coordinate communication between operations and accounting partners Support financial systems and reporting processes
3. Furnishing, Setup & Launch Coordination Coordinate furnishing and operational setup during final project phases Assist with: Vendor coordination Purchasing logistics Deliveries Installation oversight Ensure spaces are operationally ready for residents, staff, and partners
4. Owner’s Representative & Operational Oversight Serve as an operational representative of ownership after project completion Help monitor onsite operations and vendor performance Identify and elevate: Maintenance concerns Operational issues Service gaps Support the long-term operational health and mission alignment of Oikos CDC properties
5. Wraparound Services Coordination Coordinate relationships with: Nonprofit partners Churches Healthcare organizations Counselors Community organizations Support communication between property management and service providers Help ensure resident services and partnerships function consistently Support community programming and mission-aligned partnerships
6. Systems & Organizational Operations Organize: Files Contracts Bids Permits Invoices Operational documentation Build systems for: Communication Tracking Reporting Project organization Assist with workflows, meetings, and project updates Help establish scalable operational systems for a growing nonprofit Ideal Qualifications Strong organizational and operational coordination skills Excellent communication and follow-through Ability to manage multiple priorities simultaneously Experience in: Real estate development Property operations Construction coordination Nonprofit operations Hospitality Asset management Bilingual English/Spanish strongly preferred Comfortable in both office and field environments Relationally mature, adaptable, and self-motivated Strong problem-solving instincts and operational awareness Able to help build systems and structure in an early-stage organization Structure & Compensation Part-time or Full-time, currently phased role initially Approximately 20–30 hours/week Compensation: ~$30–45/hour Strong opportunity to expand into a full-time operational leadership role What Success Looks Like Development projects move forward smoothly and consistently Contracts, invoices, draws, and operational tasks are managed reliably Property setup and launch phases are coordinated effectively Onsite operations align with Oikos CDC standards Wraparound services and partnerships function consistently Operational issues are identified proactively Properties remain healthy, organized, mission-aligned, and well-supported over time