Staffing & Onboarding Specialist

Recruitment Strategy & Advisory

• Advise hiring managers on hiring authorities, recruitment strategies, and announcement options.
• Lead recruitment planning discussions to define strategy, timelines, and required documentation.
• Manage multiple concurrent recruitments in a high-volume environment, identifying risks and ensuring timely progress. Hiring Package & Announcement Development
• Review hiring packages for completeness, accuracy, and regulatory compliance.
• Draft and post federal JOAs, ensuring correct duties, qualifications, and hiring authority usage.
• Configure and manage vacancy case files, questionnaires, and system settings in USA Staffing.
• Ensure all announcements uphold merit system principles, veterans’ preference rules, and EEO requirements. Job Analysis & Assessment
• Work with hiring managers and SMEs to create defensible job analyses.
• Develop or quality-check crediting plans, rating criteria, and assessments aligned to OPM guidance.
• Train SMEs on structured assessment processes and oversee resume reviews and interviews. Applicant Eligibility & Qualifications
• Review applicant documentation and determine eligibility across all hiring authorities.
• Conduct qualifications determinations using OPM standards and agency guidance.
• Adjudicate veterans’ preference and ensure proper documentation and coding.

Certificate Management

• Prepare and maintain referral certificates and applicant lists.
• Verify rating procedures, priority placement considerations, and eligibility before referral.
• Support certificate amendments and audit activities. Special Hiring Programs
• Provide recruitment support for specialized programs including Pathways, IPA, Schedule A, VRA, student programs, details, and shared certificates.
• Respond to inquiries related to special programs via ServiceNow and maintain accurate records. Onboarding & Offer Processing
• Prepare and issue tentative offers and coordinate pre-employment requirements.
• Guide selectees and hiring managers through onboarding steps, ensuring timely entry on duty.
• Maintain accurate onboarding case files, position builds in EHCM, and documentation across HR systems. Quality Assurance & Compliance
• Ensure all recruitment, qualification, and onboarding documentation is complete, accurate, and audit-ready.
• Identify compliance risks and escalate issues appropriately.
• Maintain case records that support internal reviews, OPM oversight, MSPB actions, and EEO inquiries.