Administrative Assistant - Cabinet Members

Administrative Assistant

• Cabinet Members – 1 Month Contract Location: Chichester Rate: £19.36 per hour (Umbrella) Contract: 1 Month Contract Hours: 37 Hours Per Week Working Hours: Monday to Thursday: 8:30 am – 4:30 pm (1-hour lunch) Friday: 8:30 am – 4:00 pm (1-hour lunch) Working Pattern: Initially office-based for training, with potential for a hybrid model requiring at least 2 days per week in the office, depending on service needs. Pay: Bi-weekly Summary We are seeking an Administrative Assistant to join our Democratic Services team on a short-term basis, providing essential business support to Cabinet Members. This role is part of the Law, Assurance and Insight Directorate and involves delivering confidential and efficient administrative assistance. You will play a crucial role in managing schedules, correspondence, and daily tasks for Cabinet Members. This position demands strong organizational skills, discretion, and the ability to juggle multiple priorities in a dynamic environment.

Responsibilities

Deliver confidential administrative support to Cabinet Members. Oversee complex scheduling, including diaries and meetings. Handle correspondence and ensure prompt responses to inquiries. Arrange meetings, prepare agendas, and manage related documents. Communicate with councillors, senior officers, stakeholders, and external contacts.

Prioritize and manage incoming communications. Maintain accurate records and filing systems. Assist Democratic Services colleagues as needed. Ensure deadlines are met and tasks are completed efficiently. Perform general business support and administrative tasks.

Requirements

Proven experience in administration and business support. Exceptional organizational and diary management capabilities. Ability to handle multiple priorities and meet tight deadlines. Proficient in Microsoft Office and other IT applications. Strong verbal and written communication skills. High level of discretion and confidentiality.

Ability to work independently and demonstrate initiative. Experience managing workloads in a fast-paced setting. Keen attention to detail and accuracy. Desirable Qualifications Experience as a Personal Assistant, Executive Assistant, or Senior Administrator. Background in supporting senior managers, executives, or elected officials.

Familiarity with Local Government or public sector environments. Experience in Democratic Services is a plus but not required. What's on Offer? £19.36 per hour (Umbrella) 1 Month Contract 37 Hours Per Week Location: Chichester Initial office-based role with potential for hybrid working post-training Bi-weekly pay Opportunity to collaborate with elected Members and senior officers Engaging role within a professional Democratic Services team Ideal candidates may have experience as a Personal Assistant, Executive Assistant, Senior Administrator, Business Support Officer, Administrative Assistant, Team Administrator, or Democratic Services Support Officer.