Project Admin. Assistant

Globaltech, Inc. is a design-build company of engineers and contractors that serves primarily municipal water and wastewater utilities. Our main office is located in Boca Raton, Florida. We are currently seeking dynamic, team-oriented individuals to play key roles in our growing South Florida firm. We offer competitive salaries and a comprehensive benefit package including health, vision, dental and life insurance, 401K retirement program, paid vacation and holidays, sick pay, and employee continuing education support.

Globaltech, Inc. is seeking a motivated Project Admin. Assistant to join our team of multidiscipline design-build professionals to round out our engineering service capabilities in the municipal water and wastewater facilities market.

Duties and Responsibilities

Assist project managers and engineers with scheduling meetings, maintaining calendars, setting reminders, and performing other duties to ensure efficient project execution. Create, attend, and document internal and external meetings. Prepare and distribute agendas, take meeting minutes, and follow up on action items. Coordinate and organize office construction meetings, ensuring the project team is updated on progress and issues.

Prepare and manage subcontracts, purchase orders, submittals, and other project-related documents. Provide excellent support to technical staff, office leaders, clients, vendors, and other team members, ensuring smooth communication and project operations. Participate in coordinating production needs to support project timelines and requirements.

Assist in reviewing, verifying, and editing work produced by professional-level staff to ensure quality control and accuracy. Assist organizing and maintaining project records, files, and correspondence, ensuring proper documentation throughout the project lifecycle. Manage vendor's setup and certificate of insurance Manage and coordinate all mob and demob for all project sites (dumpsters, storage containers, and restrooms) Other duties as assigned Requirements Associates Degree preferred Proficient in Microsoft Office, specifically Excel Attention to detail and accuracy without sacrificing efficiency is crucial Ability to work both independently and as a team player are essential Ability to multi-task and prioritize workload Ability to work from 8:00 am – 5:00 pm Monday through Friday from our Boca Raton office Ability to pass a background check and pre-hire drug test Legally authorized to work in the US without sponsorship NO RECRUITERS