Center for Ocean Enterprise Financial Manager

Special Instructions to Applicants Be able to obtain a TWIC (Transportation Identification Credential). Applicants must be currently authorized to work in the United States on a full-time basis without the need for visa sponsorship. The University will not sponsor applicants for work visas (e.g., H-1B).

Job Summary

The Center for Ocean Enterprise Financial Manager provides advanced financial, budgetary, and administrative oversight for all sponsored projects, designated accounts, and operational funds associated with the Center. This position manages the financial lifecycle of research programs and Center operations—from proposal development through post-award management and final closeout.

Responsibilities include

budget development, financial forecasting, cost analysis, account reconciliation, internal and external financial reporting, procurement oversight, and compliance monitoring with federal, state, sponsor, and University requirements. The Financial Manager serves as the primary fiscal authority for the Center and works closely with the Executive Director, COE Business Manager, COE Administrative Specialist, principal investigators, external partners, and University administrative units to ensure accurate, efficient, and compliant financial operations.

Primary Duties and Responsibilities Develops annual operating budgets for the Center, including forecasting expenditures, revenue projections, cost-share commitments, and indirect cost recovery expectations. Conducts ongoing financial analysis to evaluate Center expenditures and revenue streams, identifying budget risks, spending trends, and financial opportunities.

Prepares financial summaries and reports for the Executive Director and internal/external stakeholders. Oversees financial planning associated with leases, tenant agreements, service agreements, and use of Center facilities and resources. Helps oversee development, implementation, and financial management of research projects by creating proposal budgets, submitting internal routing documents, reconciling grants, and preparing financial reports and deliverables.

Works closely with external partners and internal teams to prepare BOEs, cost sheets, materials and supply lists, ODC budgets, travel estimates, and labor budgets.Prepares, formats, and submits all required budget and financial documentation for proposal submissions and sponsor requirements. Provides comprehensive financial oversight for all COE grants and contracts, including budgeting, revisions, expenditure tracking, forecasting, and fiscal reporting.

Monitors allowability and allocability of expenses and ensures compliance with Uniform Guidance, University policies, and sponsor regulations. Conducts monthly reconciliations of all assigned accounts, verifying accuracy, proper cost classifications, and documentation readiness for audits. Prepares journal entries, salary reallocations, salary verification reports, MDR reconciliations, and other required accounting adjustments.

Tracks indirect cost recovery, cost-share commitments, and financial performance metrics for sponsored awards. Collaborates with the COE Administrative Specialist to ensure accurate and timely processing of P-card transactions, journal entries, remittance vouchers and associated financial documentation Performs other duties as assigned.