Project Coordinator | On Site | Shippingport, Pennsylvania

Sargent Electric is a leading specialty contractor focused on electrical, instrumentation, wireless, utility, and low voltage systems. Founded in Pittsburgh in 1907, we operate from 8 locations across the Midwest, Mid-Atlantic and Northeast, delivering projects nationwide for our strategic customers. We support the breadth of client needs — from routine 24/7 service and emergency restoration to their largest and most complex projects.

Our proven safety record, technical depth, and longstanding client relationships have made us a partner of choice for Fortune 500 companies, leading general contractors, and EPC contractors. We are seeking to hire a Project Coordinator in our Pittsburgh, PA office. This role will be on the project site in Shippingport, Pennsylvania.

POSITION OVERVIEW

This role provides coordination and administrative support for the on-site management team at the Bloom PIT Campus Power Station, a large cost-plus, open-book, self-perform IBEW electrical and medium-voltage project. The position works directly with the Project Engineers and Assistant Project Managers to keep meetings, follow-ups, documents, visitor logistics, and field office operations organized.

WHAT YOU'LL DO

Coordinate Meetings. Schedule meetings, prepare agendas and logs, record clear minutes, and track follow-up with the Project Engineers and Assistant Project Managers. Support Weekly GC/Owner Coordination. Prepare meeting documentation, status information, action items, and minutes for the weekly GC/owner coordination meeting, with content and review from project leadership.

Track Follow-Ups and Action Items. Track deliveries, visitors, access requests, owner/GC requests, and other open items; help assign action items and confirm completion. Distribute Project Documents. Print, plot, and distribute drawing sets and revised documents to the field while maintaining transmittal records. Run Field Office Operations.

Order and stock supplies and coordinate visitor logistics and site access requests with the Safety Manager and General Superintendent. Route Time and Pay Questions. Direct time entry, time correction, per diem, and pay questions to the On-Site Payroll Administrator; this role does not process time or payroll. Drawing Revisions and Transmittals .

Support drawing revisions and transmittals by distributing revised documents to the field and maintaining transmittal records. Field Office Operations . Run field office operations, including supply ordering and stocking. Visitor and Site Access Logistics . Coordinate visitor logistics and site access requests with the Safety Manager and General Superintendent.

Champion Safety Culture. Lead by example in upholding safety standards and support best practices across field and office environments, reinforcing expectations established by project leadership and the on-site Safety Manager. Crave Learning. We value people who want to grow through hands-on experience, training, and mentorship.

Be active in identifying and engaging in these opportunities. Additional Responsibilities. Assume additional duties and responsibilities as delegated by Sargent Executive Management.

WHAT YOU'LL BRING

High school diploma or equivalent required; associate or technical degree preferred. Experience with ProjectSight, Bluebeam, Procore, and Microsoft Office applications, including Outlook, Excel, Word, Teams, and SharePoint. Strong organizational skills, attention to detail, and the ability to track multiple follow-ups at once.

Ability to take accurate meeting minutes and prepare clear agendas and logs. Strong interpersonal and verbal communication skills and the ability to communicate effectively with field supervision, engineers, vendors, the general contractor, and the owner. The ability to work efficiently under tight timeframes, respond to requests promptly, collaborate as a team player, and manage multiple priorities.

REQUIRED EXPERIENCE: Experience in construction project coordination, administrative support, or a similar role. Experience supporting meetings, document distribution, follow-up tracking, and field office operations. WHY JOIN SARGENT ELECTRIC? Competitive compensation based on experience Established, growing company with a strong industry reputation Collaborative, team-driven environment Opportunity to directly impact project success, quality, and cost efficiency EQUAL EMPLOYMENT OPPORTUNITY: Sargent Electric Company is committed to providing equal employment opportunities to all qualified individuals in accordance with applicable federal, state, and local laws.