BOCES Finance/Accounting Assistant (Remote/Hybrid)

Job Description: Finance/ Accounting Assistant Position Title: Finance Assistant Department: Finance & Accounting Reports To: Finance Manager and BOCES Executive Director Job Type: Part-time/hourly approximately 16- 20 hours per week $25 - $35 depending on experience Position Overview We are looking for an organized, detail-oriented, and dependable Finance Assistant to support our daily financial operations and accounting workflows.

In this role, you will handle core administrative financial tasks�including invoice processing, expense reconciliation, accounts payable/receivable support, and basic reporting.

Key Responsibilities

Accounts Payable & Receivable ? Process incoming invoices, verify approvals, and make payments. Generate and send invoices, tracking and managing purchase orders, track outstanding balances, and assist with routine collections. Maintain vendor and other necessary records, ensuring all tax forms and payroll numbers are verified, correct, and contact details are up to date.

Expense & Bank Reconciliation ? Assist with monthly bank account reconciliations and credit card statement matching. Perform routine data entry into accounting software, categorizing transactions to proper general ledger accounts. Financial Reporting & General Administrative Support ? Gather, log, and organize receipts, purchase orders, and financial documents to help maintain audit-ready files.

Print and mail checks for outgoing payments Assist Finance Manager and Executive Director with monthly close tasks, schedule preparations, and balance checks. Respond to internal and external financial inquiries in a timely, professional manner. Other duties as assigned, such as basic website management Qualifications & Requirements Skills & Education ?

Education

Associate degree or Bachelor's degree in Finance, Accounting, Business Administration, or equivalent practical experience. Experience: 1�3 years of administrative, bookkeeping, or basic financial operations experience preferred. Technical Skills: ? Proficiency in Microsoft Excel / Google Sheets (basic functions, sorting, data entry).

Familiarity with accounting software (SDS, Linq). Attention to Detail: High degree of numerical precision, accuracy, and organizational skill. Communication: Clear written and verbal communication skills for coordinating across departments and vendor contacts.

Preferred Qualifications

Basic understanding of fundamental bookkeeping principles and accounting Prior experience working in an AP/AR environment. This is a remote/hybrid position