145 - Admin Coordinator

Carries out supervisory responsibilities in accordance with the organization’s policies and applicable laws. Manages a variety of office tasks to administrative support to the Vice President of Adult Services.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following and other duties may be assigned. Analyzes and organizes all office operations and procedures such as: preparation of third-party billing, department information management, filing systems, requisitions, transportation, petty cash and other clerical services. Reviews clerical and billing records to ensure completeness, accuracy, and timeliness; organizes and collates quarterly CSBG report; prepares budget reports and other monthly and or grant reports as needed.

• Collaborates and cooperates with all staff to ensure high productivity and performance.

• Model positive and professional work ethic for clients and staff.

• Possess independent judgment and an understanding of Adult Services programs, policies and procedures.

• Maximizes office productivity through proficient use of appropriate computer software applications.

• Prepares a variety of correspondence such as: detailed program activity summaries and reports.

• Maintains accurate and updated files on contracts, department agreements and general program information.

• Responsible for proofreading all printed materials.

• Reviews the submission of all purchase orders to ensure compliance with CAO fiscal policy and procedures and for total inventory of all purchases.

• Oversees all phases of office management.

• Assists in updating manuals, procedures and other program materials as needed.

• Demonstrates a positive work ethic and maintains confidentiality in appropriate program areas.

• Assumes a leadership role in providing a positive office climate.

• Other duties as assigned.