145 - Admin Coordinator

Carries out supervisory responsibilities in accordance with the organization’s policies and applicable laws. Manages a variety of office tasks to administrative support to the Vice President of Adult Services.

** ESSENTIAL DUTIES AND RESPONSIBILITIES ** include the following and other duties may be assigned. Analyzes and organizes all office operations and procedures such as: preparation of third-party billing, department information management, filing systems, requisitions, transportation, petty cash and other clerical services. Reviews clerical and billing records to ensure completeness, accuracy, and timeliness; organizes and collates quarterly CSBG report; prepares budget reports and other monthly and or grant reports as needed.

• Collaborates and cooperates with all staff to ensure high productivity and performance.

• Model positive and professional work ethic for clients and staff.

• Possess independent judgment and an understanding of Adult Services programs, policies and procedures.

• Maximizes office productivity through proficient use of appropriate computer software applications.

• Prepares a variety of correspondence such as: detailed program activity summaries and reports.

• Maintains accurate and updated files on contracts, department agreements and general program information.

• Responsible for proofreading all printed materials.

• Reviews the submission of all purchase orders to ensure compliance with CAO fiscal policy and procedures and for total inventory of all purchases.

• Oversees all phases of office management.

• Assists in updating manuals, procedures and other program materials as needed.

• Demonstrates a positive work ethic and maintains confidentiality in appropriate program areas.

• Assumes a leadership role in providing a positive office climate.

• ** Other duties as assigned. **