Field Coordinator – Construction & Industrial Operations

Position Description The Field Coordinator provides field, project, administrative, and clerical support for construction and industrial operations. Ideal candidates have construction, mechanical, industrial, manufacturing, or field-service experience and strong organizational skills. Works with Superintendents, Project Managers, field employees, vendors, subcontractors, customers, and Accounting to maintain records, coordinate materials and equipment, and support daily field and office operations.

Must be comfortable in office and field environments, understand basic construction/industrial terminology, and be willing to assist wherever needed.

Essential Duties and Responsibilities

Field & Project Coordination Provide administrative and operational support to construction, industrial, and mechanical projects. Collect, organize, and maintain project documentation with Superintendents and Project Managers. Review daily reports, project photos, safety documentation, inspection records, and field reports for completeness and accuracy.

Review documents, materials, equipment, and work processes for compliance with project requirements and specifications. Track project progress, materials, equipment, manpower, and field requirements. Maintain current, accurate, accessible project files and document meeting minutes, action items, and follow-up. Communicate with field personnel regarding documentation, timekeeping, equipment, materials, and project needs.

Support project coordination and follow-up as needed. Equipment, Tools & Materials Maintain records for third-party rented equipment, including rental, delivery, return, and usage. Track company tools, equipment, materials, and supplies. Receive, inspect, label, organize, and store supplies, tools, equipment, and production materials.

Coordinate material and supply needs with field personnel, vendors, and management. Assist with preparing and packaging products, materials, or equipment for shipment or delivery. Report shortages, damaged materials, or equipment concerns. Purchasing & Vendor Support Prepare, request, track, and submit purchase orders.

Communicate with vendors regarding orders, deliveries, rentals, materials, and documentation. Receive, code, verify, and submit invoices, receipts, rental records, and purchasing documentation to Accounting. Assist with reconciling invoices, purchase orders, receipts, and delivery documentation. Employee & Timekeeping Administration Collect, review, and verify employee timekeeping information.

Assist with new hire, termination, and benefit administration processes. Maintain required employee documentation and confidential personnel records. Support HR-related administrative needs as assigned. Administrative & Office Support Maintain organized electronic and paper files, records, forms, and project documentation.

Use Microsoft Office and company systems for documents, spreadsheets, data entry, reporting, and recordkeeping. Maintain accurate information in databases, spreadsheets, and project management systems. Assist with office organization, supplies, and standard office equipment. Provide administrative support to Project Management, Operations, Accounting, HR, and field personnel.

Perform other duties and special projects as assigned. Provide general administrative support to Project Management, Operations, Accounting, HR, and field personnel as needed. Perform other duties and special projects as assigned. Preferred Background Ideal candidates have experience in construction, industrial construction, mechanical contracting, manufacturing, fabrication, field service, equipment operations, maintenance, welding/mechanical, general contracting, or production/shop operations.

Hands-on field or shop experience combined with administrative, clerical, documentation, or project coordination experience is strongly encouraged. Experience with work orders, purchase orders, equipment documentation, safety paperwork, drawings, specifications, or production records is a plus. Required Qualifications Construction, industrial, mechanical, manufacturing, field-service, or similar experience preferred.

Strong organizational, administrative, and problem-solving skills with attention to detail. Proficient with Microsoft Office, including Word, Excel, Outlook, and Teams. Able to understand construction, mechanical, industrial, and equipment-related terminology. Able to maintain accurate records, documentation, spreadsheets, and project files.

Able to prioritize multiple tasks, meet deadlines, communicate effectively, and work independently or as part of a team. Strong verbal and written communication skills. Willing to assist with field, shop, warehouse, and administrative tasks. Professional, customer-service oriented, dependable, and safety-minded. Able to manage multiple responsibilities in a fast-paced environment.

Commitment to company policies, procedures, and workplace safety. What Success Looks Like The successful Field Coordinator can speak the language of the field while staying organized in the office. Accurate paperwork, communication, equipment tracking, and documentation are critical to project execution. Best suited for someone who is hands-on, dependable, organized, construction- or mechanically minded, and comfortable wearing multiple hats.