Payroll Specialist

Job Details: Job Location: Forum HQ

• San Antonio, TX, Position Type: Full Time, Salary Range: Undisclosed, Job Category: Human Resources, Position Summary GH Logistics is seeking a detail-oriented and technology-savvy Payroll Specialist to support the accurate and timely processing of employee payroll. This position will be responsible for maintaining payroll records, reviewing employee time and pay information, resolving payroll discrepancies, and ensuring payroll transactions are processed in accordance with company policies and applicable federal and state regulations. The ideal candidate has at least three years of payroll experience, a bachelor’s degree, strong analytical skills, and proficiency in Paycom and Microsoft Excel. The candidate must be comfortable working with payroll systems, analyzing large data sets, troubleshooting system issues, and maintaining the confidentiality of sensitive employee information.

Key Responsibilities

Process and audit payroll to ensure employees are paid accurately and on time. Utilize Paycom to manage payroll processing, employee pay data, timekeeping information, payroll imports, and payroll adjustments. Review employee timecards, hours worked, pay rates, deductions, reimbursements, and other payroll-related transactions for accuracy.

Identify, investigate, and resolve payroll discrepancies, system errors, and employee pay inquiries. Reconcile payroll reports and verify payroll data before final submission. Maintain accurate payroll records and ensure proper documentation of payroll changes and adjustments. Assist with payroll tax reporting, wage reporting, and compliance with applicable federal, state, and local payroll requirements.

Collaborate with Human Capital, management, and other departments to resolve payroll and employee compensation issues. Prepare payroll reports and perform data analysis using Microsoft Excel, including formulas, lookups, pivot tables, and data reconciliation. Assist with payroll audits, year-end reporting, and other payroll-related projects.

Identify opportunities to improve payroll processes, automate repetitive tasks, and increase efficiency through technology. Maintain strict confidentiality of employee payroll, compensation, banking, and tax information. Provide professional and timely support to employees regarding payroll questions and discrepancies.

Required Qualifications Minimum of 3 years of professional payroll experience. Bachelor’s degree required, preferably in Accounting, Finance, Business Administration, Human Resources, or a related field. Hands-on experience with payroll processing and payroll reconciliation. Experience using Paycom or a comparable payroll and human capital management system; Paycom experience is strongly preferred.

Advanced proficiency in Microsoft Excel, including formulas, XLOOKUP/VLOOKUP, pivot tables, sorting, filtering, and data validation. Strong technical aptitude and the ability to learn, troubleshoot, and navigate payroll software and other business applications. Excellent analytical, mathematical, and problem-solving skills.

Strong attention to detail and commitment to payroll accuracy. Ability to manage competing priorities and meet strict payroll deadlines. Excellent written and verbal communication skills. Ability to handle confidential information with discretion and professionalism.

Preferred Qualifications

Experience processing payroll for a large or multi-state employee population. Familiarity with federal, state, and local payroll tax requirements. Experience working with hourly employees, salaried employees, or transportation and logistics workforces. Experience with payroll imports, timekeeping systems, wage adjustments, and payroll reporting.

Experience identifying payroll system errors and coordinating resolutions with payroll software support teams. Knowledge of payroll audits, year-end processes, W-2 reporting, and tax reconciliation. Technical Skills Payroll System: Paycom. Spreadsheet Software: Microsoft Excel, including advanced formulas and pivot tables.

Data Management: Payroll imports, data validation, reconciliation, and reporting. Technology: Ability to troubleshoot software issues, learn new systems, and improve processes through automation. Key Competencies Accuracy and attention to detail Technical aptitude and analytical thinking Organization and time management Problem-solving and critical thinking Accountability and dependability Confidentiality and professional integrity Effective communication and teamwork Work Environment This position operates in a professional office environment and requires the ability to work with sensitive employee information, manage recurring payroll deadlines, and adapt to changing business and payroll system requirements.

Equal Employment Opportunity GH Logistics is an equal opportunity employer and considers qualified applicants without regard to legally protected characteristics, in accordance with applicable federal, state, and local laws. Qualifications: