Senior Executive – Documentation (Maintenance Department)

Neemrana, Rajasthan, IndiaFull-timeSeniorPosted Oct 9, 2026

Documentation Control Prepare, review, and maintain SOPs, logbooks, equipment history cards, calibration and preventive maintenance records. Ensure timely issuance, retrieval, and archival of controlled documents. Maintain updated plant drawings, utility schematics, and equipment lists. Ensure maintenance records are in compliance with WHO GMP, GDP, and internal quality policies.
Compliance & Regulatory Support Align all maintenance documentation practices with WHO GMP and applicable regulatory requirements. Coordinate with the QA department for document approvals and change control. Prepare documentation required for internal, external, and regulatory audits. Implement corrective and preventive actions (CAPA) related to documentation gaps.
Coordination & Reporting Liaise with maintenance engineers and technicians to ensure timely completion of equipment records. Maintain documentation for calibration schedules, breakdown reports, preventive maintenance plans, and service reports. Prepare monthly maintenance compliance reports and submit to management.
Training & Continuous Improvement Conduct training sessions for maintenance staff on GDP and documentation requirements. Participate in continuous improvement initiatives to streamline documentation processes. Support implementation of electronic document management systems (EDMS) if applicable.

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