Executive Assistant (Health Affairs)

Executive Assistant Medical Administration | Full-Time | Non-Exempt Starting Pay: $24.71 per hour Compensation based on qualifications, skills, and experience. Hawaiʻi Island Community Health Center (HICHC)> is seeking a highly organized and professional Executive Assistant to support our Health Affairs leadership team.

This role is ideal for someone who thrives in a fast-paced environment, enjoys coordinating multiple priorities, and takes pride in providing exceptional administrative support.

What You'll Do

Support Health Affairs leadership with scheduling, planning, and administrative coordination. Manage provider schedules, call schedules, room assignments, and medical student schedules. Maintain and update provider templates within the Electronic Health Record (EHR) system. Coordinate provider PTO, CME, and absence tracking.

Review and approve bi-weekly timesheets and assist with payroll-related processes. Schedule meetings, provider reviews, and other department activities. Serve as a key point of communication between providers, staff, and leadership. Maintain confidentiality and provide outstanding customer service.

What We're Looking For

High School Diploma or GED. Five (5) years of administrative experience. Valid Hawaiʻi driver's license and current auto insurance. Strong proficiency in Microsoft Office 365. Excellent organizational, communication, and time management skills. Preferred: Experience in a healthcare, medical, behavioral health, or pharmacy setting.

Experience with Electronic Health Records (EHR) and ADP payroll systems. Associate degree or equivalent combination of education and experience. Why Join HICHC? At HICHC, you'll be part of a mission-driven team dedicated to improving the health and well-being of our island communities. We offer a collaborative work environment where your contributions directly support providers and patient care across Hawaiʻi Island.

Apply today and become an important part of the team helping our communities stay healthy.