Project Coordinator

Your responsibilities

Maintaining the project documentation register and Master Document Register (MDR); Monitoring document statuses, including: planned, in preparation, under review, submitted, commented, approved, AFC/IFC and as-built; Distributing documents and comments to the responsible parties; Monitoring response deadlines for designers, suppliers, the Client and subcontractors; Maintaining the Comment Register and ensuring that all comments are properly addressed and closed; Coordinating engineering disciplines, including civil, electrical, HV, BESS, SCADA/EMS, telecontrol, protection systems and grid compliance; Organising engineering meetings and preparing meeting agendas; Preparing Minutes of Meeting (MoM) and action lists; Monitoring the implementation and closure of meeting actions; Updating tasks, deadlines, responsibilities and progress statuses; Maintaining registers for Requests for Information (RFI), Technical Queries (TQ), Non-Conformance Reports (NCR), design changes and technical decisions; Verifying the completeness of documentation required for procurement and the commencement of construction works; Ensuring that engineering documentation is issued to the procurement and construction teams in accordance with the project schedule; Coordinating vendor documentation for transformers, switchgear, BESS, PCS, MV stations, SCADA and protection systems; Monitoring the review and approval of datasheets, drawings, FAT procedures and test plans; Supporting the Project Manager in updating the engineering and procurement schedules and monitoring key project milestones; Identifying delays and promptly escalating them to the Project Manager; Preparing weekly reports covering overdue items, critical decisions, engineering progress and project risks; Collecting handover, testing, commissioning and as-built documentation; Preparing the handover dossier structure required for PAC and COD; Actively supporting the Project Manager during project and coordination meetings.

Our requirements Bachelor’s degree in Business Administration, Engineering, Project Management or a related discipline; Minimum 2 years of relevant experience; Native Polish language – mandatory; Fluent English; Advanced Microsoft Office skills; Valid driving licence; Highly organized; Proactive; Strong communication skills; Service-oriented; Problem-solving skills; High integrity; Team player.

Optional Renewable energy experience; Previous EPC, infrastructure or renewable energy project support experience; Knowledge of Polish administrative and permitting procedures; Experience with SharePoint, Aconex, Procore or Autodesk Construction Cloud; FIDIC experience; Experience working in an international environment.