Service Desk Specialist

Site Coordinator Job Duties and Responsibilities Monitor, review, prioritize, and route incidents, service requests, tasks, and work orders within ServiceNow. Ensure tickets are assigned to the appropriate support teams and resources based on established processes and priorities. Track ticket progress and follow up with support teams to ensure timely completion and SLA compliance.

Communicate professionally with customers regarding ticket status, updates, escalations, and resolution timelines. Maintain accurate documentation and records within ServiceNow and other business systems. Generate, update, and distribute operational reports using Microsoft Excel and other reporting tools. Analyze ticket queues and identify trends, backlogs, and process improvement opportunities.

Escalate critical issues and aging tickets to leadership as required. Coordinate with internal teams, customers, and leadership to ensure effective service delivery. Support operational processes, projects, and administrative activities as assigned. Assist in creating and maintaining process documentation, procedures, and work instructions.

Participate in team meetings and provide updates on ticket volumes, performance metrics, and operational concerns. Maintain positive working relationships with customers, team members, and leadership through professional communication. Perform other duties as assigned.

QUALIFICATIONS

(Education, Experience, and Certifications) Typically Requires: High School Diploma or GED required. 1+ years of experience in an administrative, operations, customer service, help desk, service coordination, or related role. Previous experience working with ticketing systems, ServiceNow preferred. Proficiency in Microsoft Excel, including data entry, sorting, filtering, reporting, and basic spreadsheet analysis.

Strong customer service and communication skills. Experience working in a fast-paced office environment preferred. KNOWLEDGE, SKILLS, AND ABILITIES Strong organizational and time management skills. Ability to manage multiple priorities and competing deadlines. Working knowledge of ServiceNow or similar ticket management systems.

Proficiency in Microsoft Excel and Microsoft Office applications. Strong attention to detail and data accuracy. Ability to analyze information and identify potential issues requiring escalation. Effective written and verbal communication skills. Strong customer service orientation. Ability to work independently with minimal supervision.

Moderate problem-solving and decision-making skills. Ability to maintain confidentiality and professionalism. WORKING CONDITIONS, MENTAL AND PHYSICAL DEMANDS Primarily office-based work environment with standard lighting, temperature, and noise levels. Extensive use of computers, monitors, keyboards, and telephone systems.

Requires prolonged periods of sitting and computer work. Work assignments may involve managing multiple priorities and responding to time-sensitive requests. Ability to interpret, analyze, and communicate information accurately. Must be able to prepare, maintain, and distribute reports and operational documentation. Occasional standing, walking, bending, or carrying office materials up to 20 pounds.

Regular use of keyboarding, data entry, and office productivity software.