Referral and Front Office Coordinator - Assessment (Nights)

The Referral and Front Office Coordinator is responsible for the coordination and oversight of patient access, referral management, admission support functions, insurance verification, authorization management, telepsychiatry coordination, and front office operations for Willowbrooke Behavioral Health services. This position serves as a key resource in ensuring timely patient access to care, efficient admission processes, exceptional customer service, and effective communication with patients, families, providers, referral sources, and community partners.

The coordinator supports all aspects of referral intake, insurance verification, direct admissions, telepsychiatry services, CSP Board management, and ongoing patient follow-up activities.

QUALIFICATIONS

Education

Education

Level Education Details Required/ Preferred And/ Or High School Diploma or GED Experience Experience Experience Details One year of related experience. Requires a working knowledge of standard practices and procedures Knowledge, Skills, and Abilities Knowledge of Behavioral Health admission and referral processes.

Knowledge of insurance verification, authorization, and payer requirements. Ability to manage multiple priorities and deadlines simultaneously. Strong organizational and problem-solving skills. Excellent verbal and written communication skills. Demonstrated customer service and patient de-escalation skills. Ability to maintain patient confidentiality and manage sensitive information.

Proficiency with electronic medical records, scheduling systems, Microsoft Office, and reporting tools. Knowledge of telehealth and telepsychiatry workflows. Ability to build relationships with community referral sources and healthcare partners. Ability to work independently while collaborating effectively with interdisciplinary teams.

Strong attention to detail and data accuracy. Licenses and Certifications Licenses/Certifications Licenses/Certification Details Time Frame Required/ Preferred