Special Events Coordinator - SOM Office of Continuous Professional Learning

Do you like to help with organizing and coordinating highly successful events? Do you enjoy making sure everyone involved with an event (attendees, planners, speakers, and/or guests of honor) is satisfied with their experience? Do you enjoy working as part of a highly collaborative and supportive team? If you also see yourself as a self-starter who thrives by gaining process and project autonomy through experience, we have a position for you!

The Office for Continuous Professional Learning (CPL) seeks an energetic, detail-conscious individual who is interested in honing event-related organizational skills to join the Conference Services area of our team. The position of Coordinator, Special Events, provides administrative and logistical support to CPL’s two Events Planners, as well as assistance with general office operations.

This position is the initial contact that most conference registrants, exhibitors, sponsors, and presenters encounter.

Responsibilities

Managing all types of event registrations, including walk-in registrations on the day of an event, receiving and processing registration fees, troubleshooting issues, and providing refunds when necessary; Attending event planning meetings to offer support and plan logistics as required by the conference committee and assigned CPL Events Planner; Providing ongoing communication with event attendees, sponsors, exhibitors, and speakers; Preparing for conferences by assembling meeting packets, assisting with ordering relevant supplies, and overseeing meal requests; Providing day-of-event support, including onsite registration and sign-in management, assistance with logistical setup and teardown, and general oversight of event flow; Maintaining records and creating reports; Managing and providing logistical support for the Maintenance of Certification in Anesthesiology (MOCA) Simulation Program; Assisting with marketing for individual events, as well as CPL’s event management services, as requested; Although on-site presence is a requirement of this position, the opportunity for a flexible telecommuting schedule may be available after the probationary period.

CPL strives for the highest quality learner and patient-care outcomes through our commitment to supporting lifelong learning and knowledge sharing. Our mission is to provide learning experiences and resources to healthcare professionals and educators with the intent to change strategy, competence, and performance in ways that improve patient-care and learning outcomes.