Facilities Maintenance Coordinator

The Facilities Maintenance Coordinator is responsible for supporting the safe, efficient, and reliable operation and maintenance of organizational facilities. This position performs routine inspections and basic building repairs, coordinates and oversees contracted facility services, and works closely with vendors, contractors, and internal stakeholders to address maintenance needs.

The position also provides coordination and support for renovation, construction, and facility improvement projects, ensuring work is completed safely, efficiently, and in accordance with organizational expectations.

Essential Duties and Responsibilities

Performs routine facility maintenance, inspections, and basic repairs to ensure buildings, grounds, fixtures, and equipment are safe, functional, and properly maintained. Performs or coordinates minor plumbing, electrical, carpentry, painting, drywall, door/hardware, and general building repairs within the scope of the position.

Coordinates, schedules, and oversees contracted facility services, including janitorial, landscaping, plumbing, HVAC, electrical, pest control, and other maintenance vendors. Monitors vendor performance, verifies the quality and completion of work, and addresses service issues as necessary. Coordinates facility work orders and maintenance requests, prioritizing work based on safety, operational needs, urgency, and available resources.

Maintains accurate documentation of completed work, repairs, inspections, and outstanding maintenance needs. Develops and supports preventative maintenance activities for facilities, building systems, and equipment. Conducts routine inspections to identify maintenance, repair, safety, and improvement needs and coordinates corrective action as appropriate.

Coordinates and works closely with general contractors, subcontractors, architects, engineers, vendors, and internal stakeholders on facility renovations, construction projects, remodeling, and building improvements. Assists with project scheduling, site coordination, inspections, punch-list items, and resolution of construction-related issues.

Assists with planning, estimating, and coordinating facility maintenance, repair, renovation, and construction projects. Obtains and reviews vendor proposals and estimates, assists with developing project scopes, monitors project progress, and helps ensure projects are completed within established timelines, budgets, and organizational requirements.

Maintains organized facility records and documentation, including work orders, inspections, preventative maintenance schedules, vendor information, warranties, contracts, project documentation, and other facility-related records. Responds to facility-related emergencies and urgent maintenance issues, coordinating appropriate internal personnel, vendors, or contractors to minimize operational disruption and ensure the safety and security of employees, patients, visitors, and facilities.

Assists with facility-related purchasing, including obtaining quotes, ordering maintenance supplies and materials, monitoring vendor invoices, and maintaining appropriate levels of commonly used maintenance supplies. Performs other related duties and responsibilities as assigned in support of safe, reliable, and efficient facility operations.

Qualifications/ Experience Requirements High school diploma or GED. Minimum of three (3) years of experience in facilities maintenance, building maintenance, construction, property maintenance, or a closely related field. Demonstrated knowledge and experience performing basic building repairs and maintenance, including plumbing, electrical, carpentry, painting, drywall, HVAC, doors/hardware, and general building systems.

Experience coordinating and overseeing outside vendors and contractors, including monitoring work quality, schedules, costs, and completion of services. Strong organizational, communication, problem-solving, and time-management skills, with the ability to prioritize multiple maintenance requests, projects, vendors, and deadlines.

Ability to safely use common hand and power tools, maintain accurate maintenance and project records, and utilize basic computer applications, email, and electronic work-order or facility management systems. Supervision Exercised Exercises no supervision.