Administrative Assistant

Responsibilities

● Ensure confidential documents are securely shredded in accordance with company policies and procedures. ● Sort, distribute, and process incoming and outgoing mail and packages accurately and in a timely manner. ● Scan and digitize documents as needed, maintaining organized electronic records. ● Manage postage equipment and systems to print postage for outgoing mail and packages.

● Welcome visitors to the office with a professional and friendly demeanor, ensuring they feel comfortable and attended to. ● Handle incoming calls promptly and professionally, directing them to the appropriate personnel or taking messages as needed. ● Maintain cleanliness and organization in the break room area, ensuring it is stocked with necessary supplies and equipment.

● Monitor inventory of snacks and refreshments, restocking as needed for availability for staff. ● Regularly clean and maintain the refrigerator, disposing of expired items and keeping it organized. ● Assist with travel arrangements ● Scan in IRS documents and assign task to corresponding attorney on case ● Open matters for tax resolution/ controversy and corporate departments ● Submitting and Withdrawing POAs ● Manage attorney calendars ● Assist with client onboarding and offboarding ● Maintain client database, including scanning and saving client documents Preferred Qualifications: ● High school diploma or equivalent ● Demonstrated professional experience in an administrative assistant or comparable role, with prior experience in a legal or law firm environment considered a plus.

● Advanced proficiency in Google Workspace applications, specifically Docs and Sheets. ● Exceptional verbal and written communication competencies. ● Excellent organizational and time management capabilities. ● Meticulous attention to detail and high precision in task execution. ● Proven ability to manage multiple priorities and multitask effectively.

● Consistently professional and courteous conduct when engaging with personnel and external visitors. Salary $20 - $22 per hour