Director of Administrative Operations - Department of Dermatology

The Department of Dermatology at the University of Illinois Chicago is seeking a Director of Administrative Operations.

Position Summary

Under minimal supervision oversees the operational, financial, regulatory, and business activities of the unit. This includes financial analysis and strategy related to medical service, health maintenance, and procurement programs; human resource and facilities management; business development, marketing, and public relations; contract negotiations; interfacing and ensuring compliance with granting organizations, regulatory agencies, university policies, and procedures.

Represents Department Head on campus/university committees. Duties Responsibilities: Financial Management / Business Development: Develop the annual budget, including providing monthly financial reporting and forecasting, cash flow management, capital spending and expenditures review and approval. Develop strategic plans, annual goals and objectives and administrative direction of the unit.

Identify new business opportunities by analyzing and presenting financial data for the development of new services, facilities, procedures, and costs. Oversee the operational payment structure, monitor payments and patient billing as outlined in contracts and ensure compliance with insurance companies. Lead departmental marketing efforts by developing and implementing a marketing plan and measuring and reporting results.

Create, implement, and monitor departmental strategic plan. Coordinates maintenance, repair, remodeling, and equipment purchases by identifying needs, planning, budgeting, and reviewing contracts as needed. Operations Management: Manage off-site practices, once established, by negotiating the terms for revenue generating contracts, monitoring, and renegotiating leases.

Direct all day-to-day administrative activities. Maintain and report space utilization inventory. Manage grant activities (pre and post award, extramural) including review and submission of grant and contract proposals; creates and maintains documentation of expenditures, reports, proposal submissions, and awards. Grants Management: Collaborates closely with OVCR to ensure proper grant management.

Recruit, select, evaluate, and train administrative staff. Human Resources: Oversee and direct recruitment activities of faculty, physicians, and staff with assistance of appropriate management staff. Ensure appropriate credentials are received as needed. Develop and monitor compensation plans, income guarantees and productivity incentives.

Performs other related duties and participate in special projects as assigned.