Coordinator, Human Resources

Job Summary

The Human Resources Administrate Coordinator supports the daily operations of the Human Resources Department, including onboarding, employee records management, Human Resources Information System (HRIS), and HR compliance activities. This position is responsible for coordinating the pre-employment and onboarding process, maintaining accurate employee records both electronic and hard copy, and providing administrative and operational support to the HR team.

The HR Coordinator serves as a resource for employees, applicants, and department leaders while ensuring timely, accurate, and professional service. The Human Resources Administrate Coordinator is expected to maintain a high level of professionalism, confidentiality, accuracy, and accountability in all assigned responsibilities.

The incumbent must consistently demonstrate ethical conduct, sound judgment, and a commitment to supporting employees, department leaders, and the overall operational needs of Three Crosses Regional Hospital. The position requires the highest level of confidentiality, professionalism, and ethical conduct while supporting the mission, vision, and core values of Three Crosses Regional Hospital (TCRH).

Primary Responsibilities Serve as the primary point of contact for the HR Department, greeting and assisting employees, applicants, and visitors, answering phone calls, monitoring the HR email inbox, and directing inquiries appropriately. Provide daily administrative support, including employment verifications, scheduling meetings and interviews, preparing correspondence, maintaining forms and supplies, and organizing HR documentation.

Assist with recruiting activities Assist employees with routine questions regarding HR policies, benefits, payroll processes, and HR systems, escalating complex matters as appropriate. Coordinate the complete pre-employment and onboarding process, including background checks, drug screenings, fingerprinting, and required employment documentation.

Communicate new hire start dates, onboarding schedules, and requirements with employees, department leaders, Employee Health, Education, IT, and other applicable departments. Coordinate New Employee Orientation (NEO), employee identification badges, system access, and other onboarding requirements. Support physician and advanced practice provider onboarding, including required documentation and coordination with applicable departments.

Manage expirations of license and certifications Assist with recruitment activities, including interview scheduling, candidate communication, and hiring documentation. Maintain accurate employee records in the HRIS employee files Maintain accurate and organized electronic and physical personnel files, conducting weekly filing reviews to ensure documents are correctly labeled, filed, and maintained.

Organize and maintain terminated employee personnel files and ensure Form I-9 records are properly maintained in accordance with applicable retention requirements. Conduct routine audits of employee records, licenses, certifications, and HRIS information to ensure accuracy, completeness, and compliance. Assist with employee benefits enrollment, open enrollment, qualifying life events, and related documentation.

Provide administrative support for leave of absence processes, including tracking and maintaining required documentation as directed. Prepare and maintain HR reports, employee tracking logs, spreadsheets, and other departmental records. Support HR compliance activities, departmental projects, employee communications, and process improvements.

Maintain strict confidentiality of employee, applicant, medical, and organizational information. Attend meetings and required training as assigned.

Education and Experience

Required: Associate degree in Human Resources, Business Administration, or a related field, or an equivalent combination of education and relevant work experience. Required: Minimum of one (1) year of Human Resources experience. Preferred: Experience working with an HRIS, preferably ADP. Preferred: Human Resources experience in a hospital or healthcare environment.

Preferred: Experience coordinating employee onboarding, maintaining personnel records, and processing employee changes. Required: Ability to meet all TCRH Employee Health requirements