Accounts Payable Specialist

Accounts Payable Specialist Job Title: Accounts Payable Specialist Exemption Status/Test: Nonexempt Reports to: Chief Financial Officer Dept./School: Business Services Primary Purpose: Work under close supervision and follow established procedures to maintain accounting records and process accounts payables according to standard accounting procedures.

Qualifications

Education/Certification: High school diploma or GED Special Knowledge/Skills: Knowledge of basic accounting procedures Ability to use personal computer and software to develop spreadsheets, databases and do word processing Proficient in keyboarding, 10-key numerical data entry, and file maintenance Ability to communicate effectively Experience: 1 year accounting-related experience at clerical level Major Responsibilities and Duties: Accounting Receive and process for timely payment all accounts payable invoices, requisitions, purchase orders, receipts, and vendor information.

Verify invoices and purchase orders to ensure completeness and accuracy prior to payment. Detect and resolve problems with incorrect orders, invoices, and shipments as needed. Data Entry Input data into accounting system. Records and Reports Prepare correspondence, forms, manuals, reports, and payment authorizations following district standards and requirements.

Compile, maintain, and file all reports, records, and other documents as required. Maintain vendor files and set up new accounts and make changes as they occur. Other Receive incoming calls, answer questions, and direct calls to the proper party. Follow district safety protocols and emergency procedures. Supervisory Responsibilities: None.

Mental Demands/Physical Demands/Environmental Factors: Tools/Equipment Used: Standard office equipment including personal computer and peripherals Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting Motion: Repetitive hand motions including frequent keyboarding and use of mouse; occasional reaching Lifting: Occasional light lifting and carrying (less than 15 pounds) Environment: May work prolonged or irregular hours Mental Demands: Work with frequent interruptions; maintain emotional control under stress