Vendor Management Specialist

Job Details: Job Location: Corporate Rancho Cucamonga

• Rancho Cucamonga, CA, Position Type: Full Time, Education Level: High School, Salary Range: $25.00 - $29.00Hourly, Job Shift: Day, Job Category: Accounting, The Vendor Management Specialist will be a key part of the Vendor Management team. They will administer the Vendor Management Program for the organization, ensure that the organization hires qualified vendors, manage risk, obtains high-quality services, and maintains productive relationships between vendors and business users. The Vendor Management Specialist will support and report to the Vendor Manager position.

RESPONSIBILITIES

Assists Vendor Manager with onboarding questions from internal staff and vendors. Assists in the review and preparation of Master Service Agreements (MSA). Assists in the review and preparation of Work Orders (WO) and Service Contracts. Performs contracting support functions such as assembling and maintaining contract files, abstracting bids, and processing amendments and modifications.

Reviews vendor qualifications for compliance. Maintains and updates vendor information such as qualifications, services, insurance, and contact information. Maintains detailed records of vendor performance, contract details, and negotiations. Collaborates with project managers, legal teams, and other internal stakeholders to align procurement, vendor management and contract strategies with business goals.

Assist Vendor Manager with preparing reports from the vendor systems, such as Yardi, Vendor Café, and other platforms that may be used in the organization. Performs other duties as assigned. Attends company-sponsored events that relate to the development of the team, which from time to time may include overnight stays at locations away from the employees’ home.

SKILLS & QUALIFICATIONS Ability to identify issues and work them to closure, including remediation and escalation where appropriate. Strong data analytical skills and understanding of MS Excel, MS PowerPoint, and Smartsheets. Strong knowledge of Vendor Café and Yardi ERP system is a plus. Effective in response to shifting priorities and assignments and ability to meet deadlines and expectations.

Effective in delivering messages across a wide spectrum of individuals at the company having varying degrees of technical understanding. Strong interpersonal skills to be able to establish relationships with internal partners to build consensus and deliver various types of messages to internal and external parties. A significant level of trust, credibility and diplomacy is required.

In-depth conversations and explanations with customers, direct and indirect reports, and outside vendors can be of a sensitive and/or highly confidential nature. EXPERIENCE & EDUCATION Two years of similar or related experience. Minimum of a high school diploma or GED required. College degree or certification preferred.

PHYSICAL REQUIREMENTS/WORK ENVIRONMENT Operate computer and office equipment. Work is primarily sedentary in nature. FLSA CODE Non-exempt Qualifications: