Event Coordinator

Objectives of the Role Support the planning, coordination, and execution of events to ensure timelines, deliverables, and logistics are completed accurately and on schedule. Assist with coordination between vendors, venues, and internal teams to support seamless event operations. Provide onsite event support, including setup, registration, guest flow, and breakdown.

Serve as a dependable point of contact for onsite logistics and escalate issues as needed. Maintain organized event documentation, contact lists, and planning tools. Support post-event wrap-up, reporting, and documentation. Contribute to continuous improvement efforts to enhance event planning efficiency and workflow consistency.

Responsibilities

Coordinate event logistics, timelines, and planning documentation. Support vendor and venue coordination, including schedules, requirements, and deliverables. Track tasks, deadlines, and approvals to ensure event readiness. Assist with event materials, run-of-show documents, and logistics plans. Support onsite setup, registration, guest flow, and breakdown activities.

Serve as a point of contact for vendors and onsite logistics during events. Maintain organized event records and support post-event wrap-up. Assist onsite during setup, event execution, and breakdown to ensure successful delivery, alignment with event vision, and client satisfaction. Skills and Qualifications 1–3 years of experience in event coordination, project coordination, or a related role.

Strong organizational and time-management skills with attention to detail. Clear, professional verbal and written communication skills. Ability to manage multiple priorities in fast-paced, live-event environments. Willingness to work evenings and weekends as required.

Benefits

Full health insurance benefits Paid time off (PTO) 401(k) eligibility after one year Growth opportunities within a mission-driven events company LRY Media Group is an Equal Opportunity Employer.