Accounts Payable Specialist

Build Your Future, Strengthen Communities – Grow with CIMS One of the fastest-growing HOA management companies in Northern California is looking for a full-time Accounts Receivable Specialist to join our team in San Ramon! Common Interest Management Services, an Associa company, is a leader in innovative HOA solutions with seven offices across the Bay Area and Central Valley.

We're committed to improving communities and delivering outstanding service — come join our team! Learn More About CIMS: https://commoninterest.com/ Why Work at CIMS? At CIMS, we offer a vibrant and supportive workplace where your work makes a real impact. With growth opportunities and benefits, CIMS is the ideal spot to launch a fulfilling career in the HOA industry.

We offer a comprehensive benefits package, including medical, dental, and vision insurance, a 401K plan with a match, vacation, sick, and holiday pay. We have a Social Committee that organizes fun company events like our Summer Picnic, Holiday Celebration, and virtual team-building activities! This is a hybrid position based in our San Ramon office.

With a schedule of two days in the office and three days working remotely each week, Monday – Friday, 8:00AM – 4:30PM. The hourly pay range is $24.00 - $26.00, depending on the candidate’s relevant experience and qualifications. How You’ll Make an Impact

• Review invoices for accuracy, coding, approvals, and required supporting documentation
• Process vendor invoices and payments accurately and on schedule through electronic accounts payable systems, including ACH and EFT transactions
• Maintain accurate vendor records and respond promptly and professionally to vendor, board member, and internal inquiries
• Partner with Community Association Managers to research and resolve invoice, payment, and accounts payable issues
• Monitor operating cash balances before releasing payments and promptly notifying the appropriate Community Association Manager of potential cash-flow concerns
• Maintain complete and organized electronic accounts payable records and assisting with other accounting duties as assigned
• Manage invoice processing, electronic payments, vendor records, and accounts payable inquiries
• Collaborate effectively with community managers, vendors and accounting colleagues What you bring The ideal candidate will bring the following experience and capabilities:
• High School diploma or GED and three years of experience
• Previous accounting experience, including hands-on accounts payable responsibilities
• Strong attention to detail and a consistent commitment to accuracy
• Ability to organize and prioritize work for multiple entities while meeting recurring deadlines
• Professional written and verbal communication skills and a service-oriented approach
• Sound judgment, problem solving skills, and the ability to escalate questions when appropriate
• Proficient with Microsoft Office, particularly Excel and Outlook; experience with electronic accounts payable systems in preferred
• Ability to work independently while contributing to a collaborative accounting team
• Experience with an HOA or property management company is a plus but not required
• Strong organizational skills, and communication skills (verbal and written)
• Ability to manage changing priorities in a deadline-driven environment.
• We are looking for a dependable, professional candidate who takes ownership of their work and contributes positively to a collaborative environment. The primary location for this position is 12647 Alcosta Blvd. Suite 275 San Ramon, CA 94583.